[00:00:02]
I'D LIKE TO CALL TO ORDER THE OCTOBER 13TH 2022 MEETING OF THE NEW ALBANY IDEA IMPLEMENTATION
[I. Call To Order]
PANEL AT 703. PM. BEFORE WE READ ROLL CALL. WE ARE HAPPY TO HAVE DR AND RONDO ALLA HERE TODAY AND[III. Introduction of Board Members & Staff]
WE WILL GO AHEAD AND HAVE CITY COUNCILWOMAN ANDREA WILL TROUTS WHERE HER IN AS A PANEL MEMBER YES. SO I AM GOING TO READ. FIRST OF ALL, THANK YOU SO MUCH FOR EVERY PART OF THIS. HELLO I'M GOING TO READ, UM, SOMETHING'S IN UK RESPOND BACK TO ME. WHAT ARE THE THINGS THAT'S GOING TO TAKE? YOU ALSO HAVE A COPY SO YOU CAN READ IT, OKAY, YOU'RE DOING GREAT. OKAY SO, UM, IT'S LOOKING FACE, SOLEMNLY SWEAR OR AFFIRM AND YOU CAN CHOOSE WHICH ONE YOU WANT.ALRIGHT AND TO RAISE IT. SO I DOCTOR RWANDA. BELIEVE OR WHY WINDOW WILL I WILL I SWEAR OR AFFIRM FROM WHERE THAT I WILL SUPPORT THE CONSTITUTION WILL SUPPORT THE CONSTITUTION OF THE UNITED STATES, THE UNITED STATES AND THE STATE OF OHIO IN THE STATE OF THE LOST THEIR OF A LITTLE BIT A LOST THEIR OWN. FURTHERMORE I WILL UPHOLD LITTLE MORE, I WILL UPHOLD AND ENFORCE THE PROVISIONS PROVISIONS OF THE NEW ALBANY CHARTER OF THE NORMANDY CHARTER ORDINANCES FAITHFULLY DISCHARGED. AND FAITHFULLY DISCHARGE THE DUTIES OF THE IDEA OF HUMAN STATIONS CHANNEL THE IDEA IMPLEMENTATIONE HILL. HERE I HAVE APPOINTED ADULATION. FINE. I'M SORRY I DIDN'T. GREAT THANK YOU. WE'LL DO ROLL AND THEN UM, WE'LL HAVE EACH OF YOU INTRODUCE YOURSELVES AS WELL AS MEMBERS OF THE WORKING GROUP. THAT SOUNDS GOOD. UM OKAY, UM, AND I'LL READ YOUR LAST NAME. AND THEN IF YOU JUST SAY, UM HERE. GREAT BLUE. ALVARADO. HERE. VERY YEAH.
DIRKSEN. JOHNSON HERE. ALLOW YOU ALLAH. THEY SAY THAT RIGHT? OKAY. SINGLE. WE'LL TRAP HERE.
GREAT. WE HAVE A QUORUM. AND THEN, UM, WE'LL JUST START OVER HERE AND HAVE YOU INTRODUCED YOURSELF? YEAH. WHAT'S YOUR NAME? RIGHT? WHAT WE'RE SO HAPPY TO HAVE YOU HERE WITH US AS MEMBERS OF THE WORKING GROUP. UM WHAT KIND OF GO THROUGH SOME OF THOSE LIKE ORGANIZATIONAL ASPECTS AND JUST A LITTLE BIT. OKAY? UM SO THE FIRST ITEM ON THE AGENDA IS THE ACTION OF MINUTES FOR THE SEPTEMBER 7TH 2022 IDEA PANEL MEETING. ARE THERE ANY CORRECTIONS TO THE LAST MONTH'S MINUTES FROM STAFF OR PANEL MEMBERS? FROM STAFF. CAN I HAVE A MOTION TO APPROVE THIS SEPTEMBER 7TH MEETING MINUTES. HOW ABOUT YOU? IS THERE A SECOND? IS THERE A SECOND? SECOND GREAT. UM ARE THERE ANY ADDITIONS OR CORRECTIONS TO THE AGENDA FROM EITHER STAFF OR BOARD MEMBERS CALL FOR THAT VOTE ? OKAY PERFECT. UM. SEE. SO BARRY YEAH. ALVARADO. A CLEAR BLUE JOHNSON. LIGHT WOOLEN. YEAH. GREAT MOTION PASSES. THANK YOU. ARE THERE ANY ADDITIONS OR
[IV. Additions or Corrections to Agenda]
CORRECTIONS TO THE AGENDA FROM EITHER STAFF OR BOARD MEMBERS? FROM STAFF. OH, WELL, UM, WE DID KIND OF ADD IN A FEW, A FEW LITTLE BITS OF JUST MORE ORGANIZATIONAL TYPE THINGS THAT YOU ALL HEARD LAST MONTH, BUT WE WANT TO MAKE SURE THAT ALL OF YOU ARE BROUGHT UP TO DATE ON WHAT PROJECTS YOU'LL BE WORKING ON IN THAT KIND OF THING. UM, GREAT. UM SO NOW IF. ARE THERE ANY VISITORS WISHING TO SPEAK ON ITEMS THAT ARE NOT ON TONIGHT'S AGENDA? UM THERE ARE NO MEMBERS[00:05:07]
OF THE PUBLIC AND ARE SORRY. UM OKAY. GREAT SO NOW WE CAN MOVE TO THE ORGANIZATIONAL MEETING[VI. Organizational Meeting Requirements]
REQUIREMENTS. UM. SO THE, UM ONE ITEM WE HAVE LEFT FROM OUR ORGANIZATIONAL MEETING REQUIREMENTS FROM UM, WHICH WE STARTED LAST MONTH. IS TO DETERMINE A DATE TIME AND LOCATION FOR THE MONTHLY MEETINGS. UM AND SO AS STAFF. WE'VE KIND OF ELIMINATED DAYS WHERE THERE ARE CONFLICTING MEETINGS OR OTHER BOARD AND COMMISSION MEETING CITY COUNCIL MEETINGS. UM AND. OUR AVAILABILITY LEFT US WITH EITHER THE SECOND THURSDAY OF EACH MONTH. AND WE RECOMMEND VILLAGE HALL IS THE LOCATION OR THE FOURTH WEDNESDAY OF EACH MONTH.AND WE CAN DO EITHER 6 30 OR SEVEN P.M. START TIME. UM AND VILLAGE HALL. I MEAN, THIS IS THE MOST PRACTICAL LOCATION BECAUSE THEY ARE STREAMING EQUIPMENT IS HERE. UM SO LET ME WE'VE PULLED. WE'VE CREATED A LITTLE POLL THAT YOU CAN USE YOUR PHONE'S JUST SO WE GET EVERYONE'S FEEDBACK AT ONCE. SO HOLD THAT UP HERE REAL QUICK.
OH, OKAY. WAS YOUR QUESTION. TRY TO COPY IT, PLEASE. IF THIS DOESN'T WORK, THAT'S FINE. WE'RE JUST TRYING TO BE A LITTLE FANCY LIKE IT. OH, COOL. UM. CODE. OH, HMM. USUALLY THEY PUT THE CODE AT THE TOP OF THE SLIDE. NO. YEAH, MAYBE. MEANT FOR THEM. SAY WHAT YOU MEAN. YES SO IF YOU GO TO MILL MENTEE .COM ON A BROWSER , AND THEN WE SHOULD BE ABLE TO GIVE YOU A CODE, AND IT WILL POP YOU UP QUESTIONS THAT M E N T I DOT C O M ALRIGHT. OH I JUST NEED YOU JUST NEED THE CODE. YEP. THE CODE IS 78 17 049. 7817049 HERE WE GO. DOES IT WORK? 7817049 UM AND BOTH. I THINK WE WOULD ENCOURAGE YOU THREE TO VOTE AS WELL, SINCE WE WOULD LIKE YOUR ATTENDANCE AT THESE MEETINGS, UM YEP. SO IF YOU'RE ABLE IF YOU HAVE A PHONE AND ARE ABLE TO VOTE OR YOU CAN ALSO JUST SAY WHICH YOU PREFER. UM SO THERE'S FOUR OPTIONS THE FIRST TWO OR THE SECOND THURSDAY OF THE MONTH. THE FIRST TWO OR THE SECOND THURSDAY, ONES AT 6 31 AT SEVEN AND THE SECOND TO OUR FOURTH WEDNESDAY OF THE MONTH. AT 6 37 PM ONE CHOICE.
JUST PICK ONE. YEP. UM AND WE'LL WE'LL GO WITH THE MAJORITY ON THIS. MM HMM. SURE. AND IT'S JUST, UM I KNOW LIKE BECAUSE WE'RE JUST SCHEDULING THIS NOW, YOU MIGHT HAVE THINGS IN THE NEXT MONTH OR TWO THAT YOU'VE ALREADY SCHEDULED. OF COURSE. WE HOPE YOU CAN JOIN US THAT THIS ONCE WE GET THE SCHEDULE, THEN I'LL JUST BE ON YOUR CALENDARS AND BE ABLE TO ADMITTED MINE.
HMM. DID YOU VOTE AND IT'S NOT SHOWING UP. AND THEN THERE'S THE VOTED TO AND I DON'T SEE ANY.
I'M GOING TO TRY IT ABOUT AGAIN SHOWING UP ON MY SCREEN SHOWING UP UP THERE, BUT DO THAT, SO YOU
[00:10:04]
FEEL SKEW THE RESULTS? OF COURSE, OF COURSE, EARLY VOTE OFTEN. WE'VE USED THIS BEFORE.THIS IS HOW INTO THE STRATEGIC PLAN WITH RIGHT WE DID THAT A LOT DURING THIS TRIP. I GUESS WE'RE OUT OF PRACTICE. OKAY YEAH . OKAY WELL, SO FAR, WE HAVE, UM , A THREE WAY TIE TWO VOTES APIECE. FIRST THREE, UM, BETWEEN THE SECOND THURSDAY, I GUESS SO OVERALL SECOND THURSDAY, HAS FOUR VOTES. THE FOURTH WEDNESDAY HAS HIGH WELCOME. HE COULD BE OUR TIEBREAKER. YEAH YOU CAN HEAR IT QUICKER. SECOND THURSDAY AT SEVEN P.M. OKAY UM, PEOPLE JUST OUT OF CURIOSITY. IF THE PEOPLE WHO VOTED FOR 6 30, CAN YOU MAKE THE SEVEN YOU JUST WANTED IT EARLIER. YEAH. OKAY.
ONE MINUTE. IT DOES LOOK LIKE THE SECOND THURSDAY. OF THE MONTH IS DEFINITIVELY THE LEADER. AND THEN WE'LL DO SEVEN PM JUST TO MAKE SURE EVERYONE CAN MAKE IT, OKAY. DO YOU WANNA A WELL NOBLE THAT'S SEVEN. IS THAT WHAT HE SAID? YEAH AND YEAH , AGAIN. SO THEN YES, THAT'S SEVEN. AND THIS IS A REQUIREMENT OF OUR BYLAWS TO POST THE MEETING TIME AND SCHEDULE WITH THE CITY AT THE CITY CLERK, SO THAT'S WHY WE HAVE TO GO THROUGH AND MAKE SURE THAT, UM, WE HAVE SOMETHING THAT WORKS FOR MOST MOST FOLKS, MHM. OKAY? IS THERE A MOTION TO APPROVE A RECURRING MEETING DATE FOR THE SECOND THURSDAY AT SEVEN O'CLOCK PM TO BE HELD AT VOLATILES? ALL BACKGROUNDS. A SECOND. GREAT. SORRY. IT WAS THE SECOND. THANK YOU, OKAY? UM BARRY. YEAH.
ALVARADO. CLEVELAND. DIRKSEN YES, JOHNSON ALLOW ULA. MOTION PASSES. OKAY? SO NOW WE MOVED TO
[VII. Business]
THE BUSINESS. OKAY SO, UM, AND MAYBE ADRIAN, YOU WANT TO TAKE THE LEAD ON THE SLIDES I WANTED TO FOR THE THREE OF YOU HERE WHO WILL BE JOINING THE WORKING GROUP JUST PROVIDE A VERY SHORT KIND OF HISTORY OF THE FIRST VERSION OF OUR IDEA COMMITTEE AND HOW THAT'S EVOLVED INTO THIS IMPLEMENTATION PANEL AND THEN TALK JUST A BRIEF OVERVIEW OF THE THREE PROJECTS THAT YOU'LL BE WORKING ON. UM SO I'LL LET YOU DRINK. TAKE SURE, SO THERE IS A PREVIOUS VERSION OF THIS COMMITTEE THAT WAS APPOINTED IN , UH, 2020 AND REALLY STARTED THEIR WORK TOWARDS THE END OF 2020 AND INTO 2021. AND THAT CAN BE PRETTY BROAD GROUP OF THE COMMUNITY. BOTH RESIDENTS BUT THEN ALSO REPRESENT REPRESENTATIVES OF, UM DIFFERENT ORGANIZATIONS WITHIN THE COMMUNITY LIKE THE CHAMBER. THE FOUNDATION HEALTHY NEW ALBANY, THE SCHOOL DISTRICT. UH AND THEY CAME TOGETHER AND HAD A SERIES OF, YOU KNOW, REALLY COMMUNITY CONVERSATIONS OVER THE TOPICS OF DIVERSITY, EQUITY AND INCLUSION. AND THE RESULT OF THAT WORK REALLY? THE GROUP FOCUSED IN ON THREE MAIN AREAS AND DEVELOPED A SET OF RECOMMENDATIONS AND WE CAN GET YOU A COPY OF THAT FINAL REPORT AND THE GROUP PRESENTED THAT REPORT TO CITY COUNCIL IN NOVEMBER OF LAST YEAR. CITY COUNCIL TOOK THE RECOMMENDATIONS AND ONE OF THE RECOMMENDATIONS WHAT, SPECIFICALLY TO IMPANEL A SECOND VERSION OF THE IDEA GROUP TO WORK ON IMPLEMENTING SOME OF THE PROJECTS THAT CITY COUNCIL CHOOSES FROM THE RECOMMENDATIONS . AND SO THOSE THREE PROJECTS, UM, ARE COMING UP WITH SOME SORT OF FESTIVAL. UM THAT CELEBRATES . I THINK TO BE DEFINED IN TERMS OF WHAT THIS GROUP WANTS THAT FESTIVAL TO BE, UM, THAT'S THE FIRST EVENT OR PROGRAM THAT THIS GROUP WILL BE TASKED WITH IMPLEMENTING THE SECOND ONE IS AN IDEA OF SOME SORT OF PERIODIC RECEPTION. UH THAT COULD BE QUARTERLY BUT COULD WELCOME NEW RESIDENTS OR INTRODUCED RESIDENTS THAT MAYBE HAVEN'T BEEN ENGAGED IN THE COMMUNITY TO ONE ANOTHER. THAT HAVEN'T BEEN ENGAGED PREVIOUSLY. AND THEN THE THIRD PROGRAM IS THIS AMBASSADOR PROGRAM THAT THE IDEA IS. HOW DO YOU CONNECT NEW RESIDENTS TO THE[00:15:06]
COMMUNITY? HOW DO YOU MAKE THEM FEEL? WELCOME HOW DO YOU MAKE THEM INCLUDE FEEL INCLUDED, UM, AND TO FORM THIS KIND OF YOU COULD THINK ABOUT A MENTORSHIP OR YOU KNOW PARTNERSHIP WITH AN ESTABLISHED RESIDENTS TO WELCOME THEM INTO THE FOLD. AND SO, YOU KNOW, TYPICALLY, WE, UM THE STRUCTURE OF THIS GROUP IS A LITTLE BIT DIFFERENT BECAUSE WE HAVE THE PANEL MEMBERS AND THEN WE ALSO ARE GOING TO WORK IN THESE THREE DIFFERENT WORKING GROUPS BASED ON THE PROGRAMS THAT YOU ALL HAVE A DENT IDENTIFIED THAT YOU'RE INTERESTED IN PARTICIPATING IN UM AND SO WE WANTED TO. TYPICALLY WE DO THIS INFORMATION . SO THIS IS THE MEETING FOR A NEW BORDER COMMISSION WHERE WE REALLY LET THE ATTORNEYS SHINE AND TELL US ALL THE RULES RELATED TO BEING PART OF A AND THIS IS OUR CITY ATTORNEY. UH, RELATED TO WORKING ON A PUBLIC BORDER COMMISSION BECAUSE THE WORK THE PANEL HAD TO APPOINT THE WORKING GROUP IN, UM LAST MONTH. WE WANTED TO WAIT TO DO ALL THIS AND THE SECOND MEETING SO EVERYONE COULD HEAR IT BECAUSE YOU KNOW, THERE ARE DIFFERENT RULES THAT ARE INVOLVED WHEN YOU'RE TALKING ABOUT A PUBLIC MEETING, AND WE WANT TO MAKE SURE YOU ALL HAVE THE INFORMATION TO FEEL THAT UM, YOU CAN GET THE JOB DONE IN YOUR WORKING WITH THEM THE PARAMETERS OF STATE LAW, SO THAT'S KIND OF THE STRUCTURE OF THIS GROUP'S A LITTLE BIT DIFFERENT THAN OUR OTHER PORTS AND COMMISSIONS. HOW WE SEE THIS MOVING FORWARD IN SUBSEQUENT MEETINGS WOULD BE THE WHOLE GROUP WOULD COME TOGETHER HERE LIKE WE ARE TONIGHT. UM, WE WOULD START THE MEETING. DO ANY KIND OF BUSINESS THAT RELATES TO THE ENTIRE GROUP. AND THEN WE'LL WE WILL SEPARATE INTO THREE DIFFERENT, UM, CONFERENCE ROOMS AND VILLAGE HALL, THE STAFF MEMBER WILL BE IN EACH CONFERENCE ROOM, AND THAT'S WHEN WE CAN KIND OF DIG IN TO THE DETAILS OF THE PLANNING FOR THESE THREE DIFFERENT GROUPS OR EVENTS, THEN WE'LL DO THAT FOR A PERIOD OF TIME WILL RECONVENE IN THIS ROOM. UM REPORT BACK FROM THE WORKING GROUPS AND THEN YOU AS A PANEL CAN IF THERE'S ACTION OR DIRECTION THAT YOU NEED TO GIVE THE WORKING GROUPS, YOU'LL HAVE THAT ABILITY DURING THE REPORT BACK AND FEEDBACK SESSION AND THEN CERTAINLY IF THERE ARE THINGS THAT YOU TELL YOU, NO NEED YOU DIRECT STAFF TO KIND OF GO BACK AND DO IN BETWEEN MEETINGS. YOU'LL HAVE THAT ABILITY TO DO THAT. SO IT'S A LITTLE BIT DIFFERENT. I THINK IT'S MAYBE IT'S NOT YOUR TYPICAL PUBLIC MEETING, BUT I THINK THAT WILL BE AN EFFECTIVE STRUCTURE TO MAKE SURE EACH OF THESE GROUPS ARE MEETING AND WORKING TOGETHER BUT ALSO UNDER THE UMBRELLA OF THE PANELS DIRECTION. SO IF YOU HAVE ANY QUESTIONS AS WE GO THROUGH OR HAPPY TO ANSWER, THESE ARE THE SO, UH, WE ASK EVERYBODY ON THE PANEL AND THE WORKING GROUP, BUT THEY'D BE INTERESTED IN AND I THINK EVERYONE GOT THEIR FIRST CHOICE IN TERMS OF WHERE YOUR PASSION LIE IN THESE THESE AREAS , SO THESE WILL BE THE MEMBERSHIP OF THE THREE WORKING GROUPS. ANY QUESTIONS? GREAT. WELL, THANK YOU. AND NOW WE LET BEN SHINE TALK ABOUT THE MOST EXCITING THING YOU'LL HEAR TODAY , OPEN MEETINGS AND ETHICS. SO FIRST OF ALL, BY WAY OF INTRODUCTION. BEN BEN ALBRECHT MVS CITY LAW DIRECTOR. AND I GUESS I'D LIKE TO SAY THANKS FOR HAVING ME TONIGHT AND CONGRATULATIONS ON SERVING ON THE COMMITTEE. I'M SURE IT WILL BE VERY EXCITING AND REWARDING. SO WE WANT TO MAKE SURE THAT DID YOU GO THROUGH THE PROCESS. UM YOU UNDERSTAND WHAT SOME OF YOUR OBLIGATIONS ARE UNDER THE LAW AND GETTING TOGETHER AND HAVING MEETINGS MAKING DECISIONS AND WHAT YOU'RE SUPPOSED TO DO. SO THAT'S WHAT TODAY IS ABOUT. I'M GOING TO TALK ABOUT OPEN MEETINGS, MAKING DECISIONS, SOME OF THE ETHICAL CONCERNS THAT YOU'LL HAVE ALONG THE WAY OR MAY HAVE ALONG THE WAY TO MAKE SURE YOU'RE COMFORTABLE WITH THE PROCESS. UH THROUGHOUT YOUR TIME , I WOULD SAY IF YOU HAVE A QUESTION OR AN ISSUE ABOUT ANYTHING WE TALK ABOUT CERTAINLY REACH OUT TO STAFF. THEY'LL HELP YOU OUT OR THEY'LL DIRECT YOU TO MEET ANSWER QUESTION. I KNOW SOME OF THE OTHER BOARDS OR COMMISSIONS. WHEN THEY HAVE ISSUES THAT COME UP ABOUT WHETHER OR NOT THEY CAN VOTE ON THE MATTER WHETHER OR NOT THERE'S AN OPEN MEETING CONCERN. THEY ALWAYS FACILITATED RESPONSE BECAUSE WE WANT TO MAKE EVERYBODY COMFORTABLE AT THE PROCESS AS WE GO ALONG. SO WITH THAT BEING SAID, I THINK EVERYBODY'S GOT THIS PACKET ORIENTATION PACKET. UM THERE ART WILL BE VERY HELPFUL FOR YOU SO I WOULD KEEP IT AND USE IT AS A RESOURCE DOCUMENT. UH THERE ARE SEVERAL THINGS THAT WE WON'T TOUCH UPON BECAUSE I THINK ADRIAN ADDRESSED SOME OF IT IN HER LITTLE SPIEL REGARDING HOW THE MEETING PROCESS WILL GO. BUT GENERALLY SPEAKING IS THE IS THE[00:20:02]
MEETING GOES, THERE WILL ALWAYS BE SOMEONE HERE FROM STAFF TO HELP YOU WORK THROUGH THAT PROCESS AND IF YOU DO CATCH, UH , HAVE A CONCERN ABOUT ANYTHING ALONG THE WAY THERE'LL BE SOMEONE THERE TO HELP YOU OUT. BUT THE FIRST THING TO UNDERSTAND REALLY BEGINS ON PAGE TWO, WHERE WE START TALKING ABOUT OPEN MEETINGS, AND THAT'S BECAUSE UNDER OHIO LAW, EVERY DECISION OR ACTION OF A BOARD COMMISSION OR COUNCIL. IN PUBLIC EMPLOYMENT HAS TO HAPPEN AND WHAT THEY CALL SUNSHINE. IT HAS TO BE OUT IN THE OPEN FOR THE PUBLIC TO SEE WHAT THE DISCUSSION IS TO AVOID THE APPEARANCE THAT DECISIONS ARE BEING MADE BEING MADE IN PRIVATE . SO UH, THERE ARE VERY SPECIFIC LAWS IN THE OHIO REVISED CODE REQUIRE THESE MEETINGS TO BE CONDUCTED IN THE PUBLIC, SO ANY TIME THAT THERE'S GOING TO BE A MEETING WHERE PUBLIC OFFICIALS WHICH WOULD BE YOU, UH, THE GROUP MAY TAKE OFFICIAL ACTION OR HAVE DELIBERATIONS ON OFFICIAL BUSINESS THAT NEEDS TO HAPPEN IN AN OPEN MEETING, WHICH IS WHY WE'VE SCHEDULED REGULAR MEETINGS. YOU'RE GOING TO HAVE WORKGROUPS REPORT BACK AND THEN YOU'RE GOING TO HAVE YOUR DELIBERATIONS BEFORE YOU MAKE ANY DECISION OR TAKE ANY ACTION, SO IT'S GOING TO BE VERY IMPORTANT. UNDERSTAND? THAT WHEN YOU TAKE ACTION, AND YOU MEET AS A BOARD FOR YOUR MEETING THAT HAS TO ALL THE DISCUSSIONS AND DELIBERATIONS HAVE TO HAPPEN OUT IN SUNSHINE. NOW QUESTIONS COME UP AS WHAT IS A MEETING? WHAT HAPPENS IF WE'RE AT THE STARBUCKS? AND THERE'S FOUR OF US HERE? WHAT HAPPENS IF WE'RE IN AN EVENT AND THERE'S QUORUM THERE? IT'S IMPORTANT TO UNDERSTAND THE MEETING IS A PREARRANGED GATHERING ABOUT MAJORITY OF THE MEMBERS OF THE PUBLIC BODY FOR THE PURPOSE OF DISCUSSING PUBLIC BUSINESS. SO IF A GROUP OF YOU END UP IN THE SAME RESTAURANT TOGETHER, DON'T PANIC. UM ENJOY YOUR MEAL. HAVE DESSERT. SAY HELLO. UH, THERE'S NOTHING WRONG WITH THAT. BUT YOU CERTAINLY ANY TIME YOU'RE GOING TO GET TOGETHER FOR THE PURPOSE OF DISCUSSING OFFICIAL BUSINESS. YOU'RE GONNA WANT TO MAKE SURE YOU DO IT CONSISTENT WITH THE PROCESS THAT SET UP IN THE RULES AND DO IT HERE AND DURING THE COURSE OF YOUR REGULAR MEETING UM, AT THESE MEETINGS IF THERE ARE PEOPLE FROM THE PUBLIC THAT SHOW UP WITH AUDIO RECORDERS OR VIDEO RECORDERS, THAT'S FINE. THEY HAVE THE RIGHT TO DO THAT. HOWEVER THEY CAN'T BE UNDULY DISRUPTIVE. SO IF THEY DO START TO, UM INTERFERE WITH THE COURSE OF THE MEETING OR BECOME OBTRUSIVE, THEN WE CAN TAKE STEPS TO MAKE SURE THEY REIGN THAT IN, BUT THAT'S SOMETHING THAT PROBABLY WON'T HAPPEN. KNOCK ON WOOD. BUT IT'S CERTAINLY SOMETHING THAT CAN HAPPEN MINUTES OR SHOULD WE ASK QUESTIONS DURING OUR WAY TO THE END WHENEVER YOU WANT. LOOK I'M GONNA GET TIRED OF TALKING SO INTERRUPT QUICK, QUICK QUESTION ON SORT OF MEETING MEANS SOURCES . MAJORITY OF THE MEMBERS IS THAT THE MEMBERS OF THIS WHOLE BODIES OF, FOR EXAMPLE, CAN THE SMALL WORKGROUPS MEAT WHERE THERE IS NOT A MAJORITY OF THIS BODY AND IT NOT BE UNDER THESE GUIDELINES, SO THE MAJORITY IS YOU ARE SITTING UP THERE, SO MAJORITY OF USE OF THE WORK GROUPS COULD MEET INTO THEIR THREE PEOPLE IN A WORKGROUP SOME 444, SO IT REALLY DEPENDS UPON, UM. YEAH, I DON'T THINK THE FIVE AND THE FOREIGN GROUP SO LONG AS IT'S NOT A MAJORITY OF THIS GROUP. YOU'LL BE OKAY. OKAY BUT IF IT'S A MAJORITY OF THIS GROUP , RIGHT, THEN YOU'RE GONNA HAVE A PROBLEM. UM AND AGAIN IF YOU'RE GOING TO BE CONCERNED OR HAVE QUESTIONS ABOUT HOW THAT, UH, MAY MAY INTERACT. TALK TO ADRIAN OR SOMEONE TO MAKE SURE COMFORTABLE WITH IT BECAUSE THERE WILL BE PERIODS OF TIME OR MAYBE THREE OF YOU WANT TO GET TOGETHER AND TALK ABOUT SOMETHING, AND THAT'S FINE BECAUSE IT'S NOT A MAJORITY OF JUST MAKE SURE THAT WHEN YOU COME IN AND YOU HAVE THE DISCUSSION, EVERYBODY'S HERE. SOMETIMES. CITY COUNCILS AND OTHER PLACES. GET IN TROUBLE WHERE THERE IS A GROUP THAT NEED IT LIKE THERE IS A CASE ONE TIME OR GROUP MET AT BURGER KING BEFORE COUNCIL. THEY MADE ALL THESE DECISIONS BEFORE THEY ACTUALLY GOT THE COUNCIL. SO THAT'S WHERE THE PROBLEMS COME UP. AND YOU WANT TO AVOID THAT.THANK YOU. UM ANY OTHER QUESTIONS? AND THOSE ARE USUALLY THE BIG CONCERNS ABOUT IT. HOW DO WE GET TOGETHER AND TALK AND SAW THINGS AND YOU CAN YOU CAN EMAIL, UH, AND HAVE DISCUSSIONS THAT WAY, BUT YOU DON'T WANT TO HAVE LIKE DISCUSSIONS DISCUSSIONS ON OPEN ISSUES, BUT YOU CAN SEND INFORMATION OUT TO EVERYBODY ALONG THE WAY. UM, BUT YOU JUST AGAIN. YOU WANT TO BE CAREFUL IF YOU START HAVING GROUP DISCUSSIONS WITH EVERYBODY THE EMAIL, THEN THAT'S WHERE YOU START TO RUN AFOUL OF THINGS. UM MINUTES. I'M ASSUMING SOMEONE'S HERE TAKING MINUTES OF ALL THE MEETINGS, SO THERE WILL BE MINUTES THAT YOU'LL I THINK YOU'VE ALREADY APPROVED ONCE THAT OF MINUTES TODAY, SO THERE WILL ALWAYS BE SOME MINUTES KEPT OF WHAT'S BEEN DISCUSSED. SO THERE'S SOME RECORD OF WHAT'S GOING ON. AND THAT'S CERTAINLY SOMETHING THAT THE LAW WOULD REQUIRE EVERYBODY TO MAINTAIN. SO EVERY EVERY MEETING THERE WILL BE MINUTES TO BE MM.
AVAILABLE FOR PUBLIC INSPECTION. THEY'VE BEEN ANYBODY HAS QUESTIONS ABOUT ANYTHING. UM THAT IS GENERALLY WHAT THE OPEN MEETING IS, AS WE TALKED ABOUT WHENEVER YOU TAKEN OFFICIAL
[00:25:04]
ACTION, EVERYTHING HAS TO HAPPEN OUT HERE IN THE PUBLIC FOR THE DELIBERATION IN THE DISCUSSION WHEN YOU GO THROUGH THE VOTE. IT'S CERTAINLY HELPFUL IF YOU'RE GOING TO VOTE IN THE NEGATIVE ON SOMETHING TO PROVIDE SOME KIND OF EXPLANATION AS TO WHY YOU'RE PROVIDING NEGATIVE THOUGHT. OR NO VOTE, BUT IT'S CERTAINLY ALL THE DELIBERATION. DISCUSSION HAS TO GO ALONG, AND THAT'S WHERE THE CHAIR IS GOING TO BE VERY IMPORTANT TO MOVE EVERYTHING ALONG AND KEEP ORDER ON EVERYTHING AND AGAIN IF YOU HAVE A QUESTION ALONG THE WAY. STAFF WILL BE THERE TO HELP YOU OUT.ANY QUESTIONS ABOUT OPEN MEETINGS. IT'LL BE PRETTY. PRETTY EASY. ONCE YOU GET THIS SCHEDULED MEETING, YOU'LL GET AN AGENDA OUT THERE IN ADVANCE, AND THEN YOU'LL JUST WORK RIGHT THROUGH THE AGENDA AND THAT THAT SHOULDN'T BE TOO DIFFICULT. NOW THERE ARE CERTAIN PROVISIONS IN OHIO LAW THAT WOULD ALLOW A BOARD OR COMMISSION TO ENTER INTO AN EXECUTIVE SESSION TO DISCUSS CERTAIN MATTERS. UM THOSE MATTERS ARE VERY SPECIFIC. AND FORTUNATELY OR UNFORTUNATELY , NOT TOO MANY OF THEM, IF ANY, WOULD APPLY TO THIS BOARD. BUT THEY'RE LISTED IN HERE AND THEY'RE VERY SPECIFIC. UH YOU COULD GO TO EXECUTIVE SESSION TO CONSIDER THE APPOINTMENT, EMPLOYMENT, DISMISSAL, DISCIPLINE PROMOTION COMPENSATION OF REPUBLIC EMPLOYER OFFICIAL SO I SUPPOSE. AH! YOU COULD GO TO AN EXECUTIVE SCOTT THE SESSION TO DISCUSS THE APPOINTMENT OF THE CHAIR OR THE VICE CHAIR. UM, BUT APART FROM THAT SINCE YOU DON'T HAVE ANY INDIVIDUAL EMPLOYEES, THAT'S GOING TO BE A VERY LIMITED PURPOSE FOR WHICH YOU COULD GO INTO EXECUTIVE SESSION. THE OTHER REASONS THAT YOU WOULD GO INTO EXECUTIVE SESSION LIKELY OR NOT GOING TO APPLY, EITHER BECAUSE THEY'RE NOT PURCHASING PROPERTY. YOU'RE NOT PREPARING FOR NEGOTIATIONS. AH THERE'S NO SECURITY ARRANGEMENTS, SO IT'S VERY LIMITED IS TO WHEN YOU CAN GO INTO EXECUTIVE SESSION. I THINK IT'S SOMEWHAT RARE THAT A COMMITTEE OR A BOARD HERE IN THE CITY GOES INTO EXECUTIVE SESSION IF THERE'S EVER A DESIRE TO DISCUSS A MATTER IN EXECUTIVE SESSION AND OUT OF THE, UM SUNSHINE OUT OF AN OPEN MEETING, CERTAINLY TALK WITH SOMEONE IN ADVANCE TO MAKE SURE IT'S APPLICABLE. IF YOU GO INTO AN EXECUTIVE SESSION, AND YOU MAKE A DECISION IN PROPERLY, THAT'S WHERE THERE'S THE CHANCE THAT SOMEONE COULD FILE A LAWSUIT AND VALIDATE THAT WHAT YOU DO BUT AGAIN. I WOULD VENTURE TO GUESS IT WOULD BE RARE IF EVER THAT YOU WOULD WANT TO GO INTO AN EXECUTIVE SESSION, BUT IT'S CERTAINLY AN OPTION THAT THAT'S THERE. AND FOR WHATEVER REASON THIS GROUP WOULD EVER BE, UM SOMEONE WOULD THREATEN LITIGATION AGAINST IT. THAT IS ONE OF THE REASONS THAT YOU CAN GO INTO AN EXECUTIVE SESSION TO DISCUSS THAT, BUT AGAIN, THAT IS A VERY VERY UNLIKELY SCENARIO THAT'S ONLY HAPPENED ONCE IN THE 12 YEARS. SO USUALLY THESE THESS TYPICALLY DON'T GO INTO EXECUTIVE SESSION MOST THE MOST OF THE DISCUSSION HAPPENS OUT AND OPEN MEETING. SO ANY QUESTIONS ABOUT THAT. IT WAS MUCH ADO ABOUT SOMETHING THAT YOU PROBABLY WON'T HAVE TO DEAL WITH. UM IF YOU LOOK ON PAGE FIVE, THERE'S SOME GENERAL FREQUENTLY ASKED QUESTIONS ABOUT OPEN MEETINGS AND OPEN MEETING ISSUES. UM AND AGAIN, THESE ARE GOING TO JUST BE THERE, I THINK IS A RESOURCE. IF YOU HAVE ANY SPECIFIC QUESTION ABOUT WHAT IT IS THAT YOU CAN AND CAN'T DO. UM, AGAIN AS WE TALKED ABOUT UH , EMAILS. UM THERE'S A BLURB IN HERE ABOUT WHAT YOU CAN AND CAN'T DO WITH RESPECT TO EMAILS AGAIN. YOU CAN HAVE SOME LATITUDE AND FLEXIBILITY. BUT I WOULD BE VERY LEERY OF HAVING TOO MUCH DISCUSSION WITH RESPECT TO EMAILS AND ALSO UNDERSTAND THAT WHAT YOU SEND VIA EMAIL, MAYBE A PUBLIC RECORD AS WELL. SO YOU NEED TO BE CAREFUL WITH THAT. UM PUBLIC RECORDS SUBJECT TO DISCLOSURE. SO IF SOMEONE COMES IN AND MAKES A REQUEST FOR ALL EMAILS AND DOCUMENTS RELATED TO VARIOUS MATTERS THAT YOU'RE WORKING ON, OR SOME RECORD THAT MADE DOCUMENT THAT PURPOSE AND FUNCTION OF THE BOARD NOW WHAT YOU'RE DOING, THAT WOULD BE A PUBLIC RECORD. SO IF YOU'RE GOING TO COMMUNICATE VIA EMAIL, PLEASE BE AWARE THAT THERE MAY BE PUBLIC RECORD IMPLICATIONS.
AND YOU'RE GONNA WANT TO MAINTAIN THOSE. SO TALK WITH SOMEONE IF YOU HAVE A CONCERN ABOUT THAT, BECAUSE IF YOU DESTROY PUBLIC RECORD, THAT'S A WHOLE ANOTHER ISSUE ABOUT WHICH WE NEED TO BE AWARE. QUESTION COMES UP, AND THIS CERTAINLY CAME UP QUITE A BIT MORE DURING COVID IS, CAN WE PARTICIPATE REMOTELY OR VIRTUALLY OR ANYTHING ALONG THOSE LINES, AND THE SHORT ANSWER IS NO. YOU CANNOT DO IT. AH THERE HAVE BEEN SOME DISCUSSIONS ABOUT ALLOWING VIRTUAL PARTICIPATION. UH THERE HAVE BEEN SOME EXCEPTIONS MADE LIKE I SAID DURING COVID AND SHORTLY THEREAFTER, BUT AS WE SIT HERE TODAY, RIGHT NOW, THERE IS NO PROVISION IN OHIO LAW, AND THERE IS NO EXCEPTION THAT WOULD ALLOW A MEMBER TO PARTICIPATE VIRTUALLY. SO IF YOU'RE GOING TO
[00:30:04]
BE OUT OF TOWN AND MISSED A MEETING, LET SOMEONE KNOW UM, YOU KNOW, BUT YOU YOU CAN'T CALL IN TO PARTICIPATE AND VOTE ON ANY PROCESS, SO THAT'S SOMETHING TO BE AWARE OF, AS WELL. UM.WORK SESSIONS SUBJECT TO THE OPEN MEETINGS ACT. I THINK THIS GOES TO ONE OF YOUR EARLIER QUESTIONS AND PARAGRAPH J ON PAGE SIX. IT'S ONLY GOING TO BE SUBJECT TO THE OPEN MEETINGS ACT IF THE MAJORITY OF THE MEMBERS OF THE PUBLIC BODY ARE PRESENT. SO IF IT'S NOT A MAJORITY OF THE GROUP, THEN IT'S NOT GOING TO BE CONSIDERED A MEETING FOR THE PURPOSE OF THE OPEN MEETINGS ACT. SO UH, THAT'S SOMETHING TO KEEP IN MIND AGAIN. IF YOU START TO GET A GROUP OF PEOPLE TOGETHER TALKING ABOUT AND YOU GET A MAJORITY, THEN I WOULD URGE YOU TO TAKE CAUTION AND TAKE A STEP BACK AND AVOID THOSE ISSUES. WHERE MUST PUBLIC MEETINGS BE HELD? THERE'S REALLY NO SAID REQUIREMENT WHERE THEY'RE HELD, BUT I THINK WITH WHAT WE'VE ALREADY DONE ABOUT SETTING UP REGULAR MEETING, I THINK WE COVER A LOT OF THOSE ISSUES ALONG THE WAY. SO I THINK WE'RE GOOD WITH THAT. UM AS FAR AS WHO CAN ATTEND AND OPEN MEETING OR PUBLIC MEETING.
GENERALLY ANYBODY FROM THE PUBLIC AND SHOW UP SO THERE MAY BE A TIME WHEN WE HAVE A ROOM FULL OF PEOPLE THAT WANT TO LISTEN IN AND MAYBE EVEN PARTICIPATE IF YOU ASK THEM TO PROVIDE INPUT, BUT GENERALLY SPEAKING, ALL THE LAW REQUIRES IS THE OPPORTUNITY FOR AN INDIVIDUAL TO ATTEND A PUBLIC MEETING. THERE'S NOT NECESSARILY A RIGHT TO BE HEARD AT THAT MEETING. UM BUT IF YOU ALLOW IT, THAT'S GREAT. AND I WOULD ENCOURAGE YOU TO TREAT EVERYBODY CONSISTENTLY. AH, BUT ONE THING I WOULD SAY IS IF SOMEONE BECOMES DISRUPTIVE, AND WE'VE PROBABLY SEEN VIDEOS OVER THE LAST 12 18 MONTHS WHERE THERE HAVE BEEN PEOPLE THAT HAVE BEEN DISRUPTED ACTIVITY, SCHOOL BOARD MEETINGS OR COUNCIL MEETINGS ACROSS THE COUNTRY. UM THEY LOSE THEIR RIGHT. THEY LOSE THEIR PRIVILEGE TO SPEAK AND BE PRESENT SO YOU CAN HAVE THEM REMOVED IF THEY GET TO BE TOO DISRUPTIVE. FOR THE FOR THE MEETING, SO THAT'S SOMETHING YOU CAN KEEP IN MIND AS WELL. BUT GENERALLY SPEAKING, PEOPLE HAVE THE RIGHT TO SHOW UP. THEY HAVE THE RIGHT TO RECORD. THEY HAVE THE RIGHT TO VIDEOTAPE YOU. SO JUST IF THAT HAPPENS IT IS WHAT IT IS. IT MAY BE A LITTLE CREEPY, BUT, UH, TO HAVE SOMEONE PUTTING A CAMERA ON YOU, BUT THAT'S UH, THAT'S THAT'S OKAY UNDER THE LAW, SO ANY QUESTIONS ABOUT THAT. JIM IN ADRIAN. SO WHILE YOU CAN'T PARTICIPATE VIRTUALLY, UM WE DO STREAM THESE MEETINGS THROUGH THE CITY'S WEBSITE, AND SO WE'RE STREAMING NOW, AND THOSE ARE ARCHIVED AND ANYONE CAN GO BACK AND LOOK AT THEM. SO IF YOU DO MISS THE MEETING AND HAVE INTEREST IN A CERTAIN AGENDA ITEMS YOU CAN GO BACK THERE INDEX AND GO RIGHT TO THAT AGENDA ITEM AND, UM, LISTEN TO THE DISCUSSION. AND WHEN I SAY THAT'S A GOOD POINT, WHEN I SAY PARTICIPATE, YOU CAN LISTEN IN. SO IF YOU'RE OUT OF TOWN OR UNABLE TO ATTEND AND YOU WANT TO SEE WHAT'S GOING ON ALL THE MEETINGS GOING ON, THERE'S NOTHING WRONG WITH YOU LISTENING AND OBSERVING ALL THE DISCUSSION, YOU JUST WOULDN'T BE ABLE TO CALL IN AND PROVIDE INPUT, SO THAT'S WHAT I MEAN BY PARTICIPATION. SO THAT'S THAT'S GOOD TO BRING THAT UP. SO THERE'S NO CONFUSION ABOUT THAT. SO THEN THE NEXT ISSUE THAT COMES UP OR AS A CONCERN FOR PEOPLE WHEN THEY SERVE ON A BORDER COMMISSION COMES UP IS WHAT IS MY ETHICAL OBLIGATION AND ETHICAL REQUIREMENT IS A PUBLIC OFFICIAL. AND AS A PUBLIC OFFICIAL, YOU ARE GOING TO BE SUBJECT TO OHIO'S ETHICS LAWS. SO AGAIN, THIS IS SOMETHING THAT YOU SHOULD TAKE SERIOUSLY AND IF YOU HAVE ANY QUESTIONS ABOUT WHAT IT IS THAT YOU CAN CAN'T DO OR SHOULD OR SHOULDN'T DO. PLEASE REACH OUT TO STAFF FOR ME IN ADVANCE SO THAT WE CAN MAKE SURE THAT WE'RE PROCEEDING APPROPRIATELY. THERE'S AN EASY REMEDY. IF YOU HAVE A CONFLICT ON A MATTER THAT IS, UH APPEARING BEFORE YOU OR THAT YOU'RE DEALING WITH. YOU JUST ABSTAIN ON THAT INCIDENT. SO IF IT'S SOMETHING THAT, UM IF YOU READ ON PAGE EIGHT TALKS ABOUT WHAT YOU ARE PROHIBITED FROM DOING, YOU CAN'T HAVE A BENEFIT IN ANY CONTRACT WITH THE CITY.
YOU CAN'T SECURE A CONTRACT FOR SPOUSE, PARENT GRANDPARENT, BUT MOST IMPORTANTLY, YOU CAN'T PARTICIPATE IN ANY MATTER WHERE SOMETHING OF VALUE WILL RESULT FOR THE PUBLIC OFFICIAL EMPLOYER. ANYBODY IN THE FAMILY SO WHERE THIS COMES UP, AS IF YOU'RE DEALING WITH A MATTER THAT MAYBE YOU'RE INVOLVED WITH THE COMPANY OR YOU HAVE A FAMILY MEMBER THAT'S INVOLVED WITH THE COMPANY. UH AND YOU'RE CONCERNED ABOUT A CONFLICT OR AN ETHICAL ISSUE. JUST ABSTAIN FROM THE BEGINNING AND KNOW YOUR ABSTENTION AND THAT COVERS YOU, UH, WHERE YOU RUN INTO PROBLEMS OR WHERE? INDIVIDUALS TEND TO RUN INTO PROBLEMS IS THEY WANT TO ABSTAIN, BUT THEY WANT TO PARTICIPATE IN THE PROCESS OF ASKING QUESTIONS AND GETTING UP TO THE BOAT. AND THEN WHEN THE BOAT COMES, THEY ABSTAINED BECAUSE THEY HAVE A CONCERN ABOUT A CONFLICT. YOU SHOULD
[00:35:03]
HAVE STAINED FROM THE VERY BEGINNING BEFORE YOU EVEN GET INVOLVED WITH ANY DISCUSSIONS, SO MAKE SURE IF YOU HAVE A CONCERN, TALK WITH SOMEONE IN ADVANCE OR IF YOU WANT TO, OR ON THE SIDE OF CAUTION. TAKE THE BELTS AND SUSPENDERS APPROACH JUST ABSTAIN. AND DON'T EVEN GO DOWN THE ROAD OF ASKING QUESTIONS OR PARTICIPATING IN THE PROCESS. UH THERE HAVE BEEN SOME ISSUES WITH THAT. SO, UM THAT'S BASICALLY THE ETHICS ISSUE. UM THERE'S SOME PROVISIONS THAT ARE OUTLINED IN HERE. THERE'S THE OHIO ETHICS COMMISSION THAT IF THERE'S EVER A COMPLAINT ABOUT AN ETHICS MATTER, THE OHIO ETHICS COMMISSION CAN INVESTIGATE IT.OUR OUR GOAL. OUR HOPE IS STAFF AND THE CITY LAW DIRECTORS TO MAKE SURE WE DON'T GET INTO THAT POINT, SO IF IT'S SOMETHING YOU'RE CONCERNED ABOUT, LET US KNOW IN ADVANCE AND WILL MAKE SURE WE DO THE RESEARCH AND WHATEVER DECISION YOU MAKE IS LEGALLY DEFENSIBLE. SO ANY QUESTIONS ABOUT ETHICS ISSUES OR ETHICS CONCERNS. SO THEN, LASTLY IN THE MATERIAL OR SOME OF THE RULES OF PROCEDURE, AND THESE ARE THINGS THAT WE'VE ALREADY DONE IS ADRIAN MENTIONED YOU HAD TO SCHEDULE A REGULAR MEETING. WE'VE DONE THAT, UM YOU SWORN IN ALL THE MEMBERS. YOU'VE DONE THAT SO YOU HAVE MADE YOUR OBLIGATIONS UNDER THE CHARTER AND THOSE TYPES OF THINGS. UM YOU'LL HAVE AN AGENDA AND AGAIN STAFF WILL HELP MAKE SURE THAT AGENDA IS PUT OUT IN A TIMELY MANNER. UH ADDRESS THINGS THAT COME UP. YOU HAVE TO HAVE A MAJORITY. UH QUORUM OF THE GROUP TO GET TOGETHER TO TAKE ACTION. SO IF YOU DON'T HAVE A QUORUM, THE MEETING MAY BE CANCELED, AND I THINK THEY USUALLY DO A FORM CALL IN ADVANCE TO MAKE SURE YOU CAN HAVE A SUFFICIENT NUMBER OF PEOPLE TO ATTEND. THERE ARE REQUIREMENTS FOR ATTENDANCE, AND THOSE ARE LISTED ON PAGE 11 THAT IF YOU HAVE THREE CONSECUTIVE ABSENCE BY ANY MEMBER OR FOR ABSENCES IN A YEAR THAT COULD BE CONSIDERED A FORFEITURE. SO AGAIN, IT'S ONE OF THOSE THINGS IF YOU'RE GOING TO MISS FOR A PERIOD OF TIME, YOU'RE CERTAINLY GOING TO WANT TO REACH OUT AND CHECK WITH SOMEONE TO MAKE SURE THAT EVERYBODY'S ON BOARD AND IF YOU NEED TO BE EXCUSED. YOU CAN BE AN EXCUSE, BUT THERE ARE EXPECTATIONS THAT YOU'RE GOING TO BE HERE SINCE YOU'RE ON THIS WITH THIS GROUP. UM THERE WILL BE STAFF HERE ALWAYS THERE TO HELP YOU OUT. IF THERE'S EVER A REAL CONTROVERSIAL ISSUE OR SOMETHING WHERE IT FEELS LIKE I NEED TO BE HERE AS A LAW DIRECTOR, UH, WE CAN MAKE THAT WORK AS WELL. UH SOME OF THE OTHER PROVISIONS IN HERE RELATE TO BOARDS AND COMMISSIONS THAT YOU'RE PROBABLY NOT GOING TO HAVE TO DEAL WITH. WITH RESPECT TO APPLICATIONS AND VOTINGS AND THOSE TYPES OF THINGS SO I WON'T. I WON'T BORE YOU WITH THAT. BUT IF THAT EVER COMES UP THAT YOU ACTUALLY HAVE TO VOTE ON SOMETHING PENDING BEFORE WHERE YOU HAVE A HEARING. WE'LL MAKE SURE YOU'RE COMFORTABLE WITH THAT PROCESSES. YOU GO THROUGH IT. UM. IN THE EVENT THAT THERE WAS EVER ANYBODY HAVING A MATTER BEFORE YOU AND AGAIN, THIS PROBABLY IS MORE OF A ZONING ISSUE OF PLANNING COMMISSION ISSUE. BUT IT'S IMPORTANT TO RECOGNIZE AND UNDERSTAND THAT IF THERE IS AN INDIVIDUAL THAT HAS A MATTER PENDING BEFORE THE BOARD, UM YOU SHOULD AVOID HAVING ANY KIND OF EXPERT THAT COMMUNICATIONS WITH THEM THAT THEY WANT TO REACH OUT TO YOU AND TALK WITH YOU ABOUT AGAIN. THAT'S SOMETHING PENDING LIKE AGAIN. IT'S PROBABLY NOT GOING TO APPLY, BUT JUST LET THEM KNOW THAT IT'S NOT APPROPRIATE TO HAVE THOSE DISCUSSIONS WITH THEM OUTSIDE THE COURSE OF THE MEETING BECAUSE THAT IS AGAIN ANOTHER WORKING AT TROUBLES IF YOU HAVE EXPERTISE, COMMUNICATIONS, BUT SO THAT'S GENERALLY THE THINGS THAT WE LIKE TO GO OVER WHEN WE HAVE NEW MEMBER ORIENTATION. ARE THERE ANY QUESTIONS ABOUT ANYTHING? HASN'T CHANGED ANYBODY'S MIND ABOUT PARTICIPATING IS EXCITING AS THAT WAS GOOD. SO. IF YOU HAVE QUESTIONS OR ANYTHING COMES UP. WE'RE HERE TO HELP, SO JUST DON'T HESITATE TO REACH OUT TO US AND WE'LL ANSWER YOUR QUESTIONS DO HAVE SOME QUESTIONS ABOUT THE FESTIVAL IN PARTICULAR , SINCE, UM IT'S GOING TO BE SOMETHING THAT WE WILL NEED TO TALK TO VENDORS ABOUT AND THINGS LIKE THAT. BUT WE NEED TO HAVE THOSE CONVERSATIONS WITH THEM ON THE OPEN MEETINGS AND JUST INVITE THEM OR DO WE TALK TO THEM AND THEY SUBMIT INVOICES AND WE DISCUSS THEM HERE. LIKE HOW DOES THAT COMMUNICATION HAPPENED? YEAH THAT'S A THIS.
THE SUBJECT OF THIS GROUP IS A LITTLE BIT DIFFERENT THAN OUR OTHER IMPORTS AND COMMISSION, SO I THINK WE'RE GOING TO HAVE TO WORK THROUGH SOME OF THOSE PROCEDURES. I THINK FOR THE MOST PART STAFF WILL PROBABLY HANDLE THOSE ADMINISTRATIVE ITEMS, BUT BY EITHER, UM YOU KNOW THIS GROUP? WE WOULD EITHER BRING IT TO YOU AND LIKE A SUMMARY REPORT TO VOTE ON OR TO MAKE A RECOMMENDATION ON SO I THINK THAT'S PROBABLY HOW WE'LL HANDLE IT, BUT I'M SURE THERE'S GOING TO BE DOZENS OF SITUATIONS THAT ARE NEW TO US THAT WE'RE JUST GOING TO HAVE TO CONSULT WITH BEN AND WE'LL GIVE YOU SOME SOUND ADVICE, SO WE KNOW THAT WE'RE DOING THE THINGS IN THE
[00:40:01]
PROPER WAY. UM THAT WAS THE ONLY THING I WAS GOING TO REITERATE, BECAUSE THIS IS A DIFFERENT STRUCTURE THAN WE TYPICALLY HAVE. I JUST, YOU KNOW, FEEL FREE TO ALWAYS CONTACT US. IF THERE ARE ANY QUESTIONS WILL PROBABLY BE TROUBLESHOOTING LIKE POSSIBLE SCENARIOS. UM IN ADVANCE TO MAKE SURE THAT YOU KNOW WE'RE DOING EVERYTHING THE PROPER WAY. BUT WE'RE HERE TO BE THAT RESOURCE FOR YOU. THIS HAS BEEN A THIS IS A UNIQUE, UNIQUE SETUP, AND WE'VE ALREADY HAD TO TALK TO HER AND TRY TO BRAINSTORM SOME HYBRID RESPONSES OR PROVIDED JUST TO MAKE SURE WE DO THINGS, SO I THINK AS YOU GO THROUGH IT, ADRIAN'S RIGHT. YOU GUYS WILL HAVE SOME QUESTIONS OR WANT TO DO SOME THINGS, AND WE'LL JUST HAVE TO FIGURE OUT THE BEST WAY TO DO IT WHETHER YOU DIRECT STAFF AND STAFF REPORTS BACK TO VOTE ON IT, UM OR WHAT SEEMS TO WORK BEST FOR THE GROUP, SO THERE WILL BE SOME. YOU HAVE TO BE A LITTLE BIT FLUID WITH HOW YOU HANDLE THOSE THINGS, BUT GOOD QUESTION. ALWAYS REACH OUT IN ADVANCE, AND WE CERTAINLY CAN HOLD SPECIAL MEETINGS. UM OUTSIDE OF THE SECOND THURSDAY OF THE MONTH. WE JUST HAVE TO NOTIFY, YOU KNOW, WE HAVE TO POST THOSE AGENDAS ONLINE AND IN OUR BUILDINGS TO MAKE SURE THE PUBLIC IS AWARE OF THEM. UM YOU KNOW, WE DID NOT WANT TO END UP HAVING FOR PUBLIC MEETINGS A MONTH JUST TO MANAGE THAT. BUT LEADING UP TO A FESTIVAL OR THE LAUNCH OF A PROGRAM THERE MIGHT BE A NEED TO MEET MORE FREQUENTLY AND IF WE CAN JUST COMMUNICATE WITH THE WORKING GROUPS AND STAFF WILL MAKE SURE THAT EVERYTHING IS POSTED, AND IT'S A PROPER OPEN MEETING. YEAH JUST ANOTHER QUESTION WITH FESTIVAL AGAIN. SO IF WE ARE OBVIOUSLY PROMOTING AND PEOPLE WANT TO PARTICIPATE ON THE FESTIVAL AND THEIR COMMUNITIES THAT ARE REACHING OUT DIRECTLY TO US WHAT? WE JUST TELL THEM COME TO THE MEETING AND YOU CAN PRESENT WHATEVER YOU WANT TO DO IN THERE OR CAN WE ADVISE THEM OR PROMOTE? IN OUR REGULAR CONVERSATIONS WITH COMMUNITIES AND PEOPLE. YEAH YOU KNOW, I THINK THERE'S PROBABLY IT'LL DEPEND ON THE SITUATION THERE MAY BE UM YOU KNOW WHETHER IT'S A CERTAIN VENDOR OR TRYING TO THINK OF A SCENARIO OFF THE TOP OF MY MIND? THAT WILL PROBABLY WANT TO BRING THEM HERE AND TALK ABOUT IT IN FRONT OF THE WHOLE GROUP, OR AT LEAST BRING IT HERE TO THE WORKING GROUP, AND THEN IT WOULD COME BACK TO THE PANEL. AND CERTAINLY YOU CAN TALK TO THE PEOPLE THAT YOU'RE YOU KNOW, INTERACTING WITH IN YOUR DAILY LIVES, WHETHER IT'S PERSONALLY OR PROFESSIONALLY TO PROMOTE THESE THINGS AND TO GET FEEDBACK AND INTERESTS AND YOU CAN, UM THE SECOND TO LAST AGENDA. ITEM ON EVERY AGENDA WILL BE TO PULL THE MEMBERS FOR COMMENT, AND THAT'S ALWAYS A VENUE FOR YOU TO SAY. I'VE HEARD FROM SIX PEOPLE IN MY CHILD'S CLASS THAT THIS, YOU KNOW. HERE'S AN IDEA THAT WE HAVE, AND SO I THINK THERE'S DIFFERENT OPPORTUNITIES FOR YOU TO BRING THAT INFORMATION BACK HERE AND THERE PROBABLY WILL BE TIMES WHEN WE WOULD ASK SOMEONE TO COME AND PRESENT TO THE GROUP. YEAH NO, I WE BRING ABOUT MEETINGS, NOT MAKE YOU UNCOMFORTABLE TALKING WITH PEOPLE IN GROUPS, BUT WE DO BUT , YOU KNOW, AND AGAIN. THIS THIS IS A MORE OF A I DON'T WANT TO SEE UNIQUE BOARD BUT DIFFERENT THAN SOME OF THE OTHER BOARDS AND COMMISSIONS BUT CERTAINLY TO THE EXTENT THAT YOU WOULD HAVE CONVERSATIONS WITH VENDORS. THAT'S PROBABLY APPROPRIATE THAT YOU'RE NOT GOING TO MAKE DECISIONS. YOU'RE NOT GONNA COMMIT ANYTHING, AND THAT'S WHY I THINK THERE'S GOING TO BE A BIT OF A LEARNING CURVE AS TO HOW THAT'S PRESENTED TO THE FULL FULL GROUP TO MAKE A VOTE ON IT, WHETHER ITS STAFF PRESENTS WHETHER WE ASKED THEM TO COME IN AND I THINK THAT THAT MAY VARY, CASE BY CASE OR, UH, EVENT BY EVENT, BUT CERTAINLY, UM I WOULDN'T HAVE ANY PROBLEM LEGALLY WITH YOU TALKING WITH VENDORS OR GETTING INFORMATION OR SAYING, HEY, HERE'S WHAT WE'RE HEARING MORE THINKING ABOUT DOING. HERE'S WHAT WE'RE PLAYING AND IS THERE ANY WAY YOU CAN HELP OUT OR PARTICIPATE IN THIS EVENT WITH US? I DON'T I DON'T THINK THAT'S A PROBLEM.AND IF THEY WANT TO HELP OUT, THEN WE CAN FIGURE OUT THE BEST WAY. GET THE INFORMATION TO THE FULL GROUP. WELL AND JUST LOOKING AT THE NUMBERS. UH UM, WITH THE PANEL HAS SEVEN MEMBERS , RIGHT? IS THAT RIGHT MAJORITY OF BEFORE ANY OF THESE WORKING GROUPS COULD MEET WITHOUT IT BEING AN OPEN MEETING? YEAH. SO LONG AS YOU DON'T GET A STRAGGLER THAT'S REALLY EXCITED . JUST WANTS TO PARTICIPATE. THEN YOU HAVE TO BE RUDE UNTIL TO STEP BACK FROM THE AMBASSADORS. YOU COULDN'T GET 1/4. CAN THOSE IF MEMBERS OF THESE WORKING GROUPS WANTED TO MEET VIRTUALLY BECAUSE IT'S NOTS NOT AN OPEN MEETING. I THINK THEY COULD HAVE THOSE DISCUSSIONS. BECAUSE IT'S NOT VERY HELPFUL. IF MEETINGS NEED TO BE HELD DURING THE WORK DAY, I'M NOT GONNA BE BUT AGAIN, I WOULD ENCOURAGE YOU TO WANT IF YOU START GOING DOWN THAT ROAD.
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MAYBE CHECK IN AHEAD OF TIME TO MAKE SURE EVERYBODY'S COMFORTABLE WITH IT. AND THEN JUST BE WHERE TO THAT. WHATEVER DOCUMENT OR INFORMATION, YOU KNOW, NOTES, SUMMARIES REPORTS.WHATEVER COMES OUT, MAYBE A PUBLIC RECORD. SO YOU ALSO WANT TO BE COGNIZANT OF WHAT? THOSE, UM RESPONSIBILITIES ARE. WELL AND SO I WILL SAY THIS THESE TYPE OF ORIENTATION MEETINGS AT TIME TO TAKE UP TO TWO HOURS, SO THAT'S WHY WE ALWAYS JUST KIND OF WANT TO MAKE THIS THIS SINGLE TOPIC OF A MEETING BECAUSE IT'S A LOT OF MATERIAL TO GO THROUGH , AND YOU MIGHT HAVE QUESTIONS AND IF YOU HAVE QUESTIONS MOVING FORWARD FORGIVE RESOURCE AGAIN AND WE CAN ANSWER THOSE FOR YOU AND THERE WILL BE THINGS WE DON'T KNOW, BUT WE'LL KIND OF WORK THROUGH THE PARAMETERS. WE KNOW IN TERMS OF OPEN MEETING LAWS AND ETHICS RULES AND UH, YOU KNOW, I GUESS WE WILL BE IN CONTACT WITH YOU A LOT, AND I HOPE YOU GUYS FEEL COMFORTABLE BEING IN CONTACT WITH US, TOO.
IF YOU HAVE CERTAIN QUESTIONS. WE WOULD LIKE, UM AT THE END OF EACH MEETING TO ASK YOU GUYS ABOUT POTENTIAL TOPICS YOU WANT US TO COVER ON THE NEXT AGENDA, SO IF YOU HAVE AGENDA ITEMS UM, AND WE'LL MAKE THAT ON THE BOTTOM OF EACH AGENDA, SO YOU'LL HAVE THE OPPORTUNITY TO TELL US THAT AND THEN THAT WOULD ALLOW US TO PREPARE FOR THE NEXT MONTH'S MEETING. ALSO IN ANNA SENDS OUT THE AGENDA IN THE QUORUM CALL. UM THERE ALSO IS AN OPPORTUNITY FOR YOU TO SAY HEY, CAN WE ALSO COVER THIS? SO I THINK MORE THAN ANYTHING, I THINK THIS IS REALLY GOING TO BE MORE OF A COLLABORATIVE. TYPE BOARD THAN WHAT WE'RE USED TO, UM, WORKING WITHIN. USUALLY, IT'S LIKE THE PLANNING COMMISSION AND SOMEONE HAS SUBMITTED AN APPLICATION TO BUILD SOMETHING AND IT HAS TO GO THROUGH A ZONING REVIEW, AND IT'S VERY JUST FORMAL. IT FEELS SOMETIMES MORE LIKE A YOU KNOW, UH, THERE'S TESTIMONY AND IT FEELS VERY FORMAL. I THINK THIS IS ABOUT GETTING STUFF DONE, AND BEING A LITTLE MORE COLLABORATIVE WITHIN THE CONFINES OF ALL THE YOU KNOW THE STATE LAWS. YEAH. YEAH. YEAH. YEAH. SO THIS IS WHAT WE'RE THINKING. AND WE WANTED TO TALK TO YOU ABOUT THAT TONIGHT. UM WE WANTED OUR NEXT MEETING. WE WERE THINKING WHAT WE WOULD DO IS WE WOULD FOLLOW THAT STRUCTURE OF CONVENING THE MEETING AS A GROUP. GOING INTO OUR WORKING GROUPS. AND THEN WE WOULD HAVE, UM, ABBY, ANNA AND MYSELF. WOULD BE WITH EACH GROUP. I WAS JUST GOING TO CALL US THE A TEAM. I DON'T KNOW WHY THAT CAME INTO MY HEAD. UM AND WE WOULD BE ASSIGNED TO EACH WORKING GROUP. WE STARTED. LIKE GATHERING SOME IDEAS AND CASE STUDIES FROM OTHER COMMUNITIES THAT HAVE SIMILAR PROGRAMS, AND WE THOUGHT WE WOULD PRESENT THAT WE WOULD SEND THOSE OUT TO YOU IN ADVANCE. SO THERE'S A LOT OF LINKS. AND IF YOU GUYS HAVE OTHER RESEARCH THAT YOU YOU'VE DONE OR YOU WANT TO BRING BACK TO THE GROUP. WE THOUGHT NEXT MONTH WOULD BE AN OPPORTUNITY TO MEET INTO OUR WORKING GROUPS DISCUSS THAT DO A LITTLE BRAINSTORMING SESSION, UH FOR EACH GROUP AND REPORT THE RESULTS OF THAT BACK TO THE PANEL, AND CERTAINLY I THINK THAT'S KIND OF HOW EACH GROUP IS GOING TO GET GOING ON EACH OF THESE PROJECTS. SO IF YOU HAVE IDEAS ALREADY ABOUT HOW THIS A BIT FASTER PROGRAM, UM, COULD WORK. I THINK YOU KNOW. NEXT MONTH WE COULD DIVE INTO THE DETAILS OF THAT. I DON'T THAT'S THAT'S OUR THOUGHT. I MEAN, WE'RE OPEN TO FEEDBACK IF YOU GUYS HAVE OTHER IDEAS OF WHAT YOU WOULD WANT TO DO NEXT MONTH. ACTUALLY I WAS AT THE INTERNATIONAL UM CITY AND COUNTY MANAGERS ASSOCIATION CONFERENCE IN SEPTEMBER. IT WAS IN COLUMBUS THIS YEAR, AND, UH, CITY WON AN AWARD FOR AN AMBASSADOR PROGRAM . SO IT'S LIKE, OH, MY GOSH.
I'VE NEVER HEARD OF ANYONE DOING ANYTHING LIKE THAT BEFORE. SO THAT'S ONE OF THE CASE STUDIES THAT WE WERE GOING TO PRESENT TO YOU. YEAH. AND WILL THE WORKING GROUP MEETINGS HAVE A CERTAIN TIME LIKE EVERYONE'S BEING FOR AN HOUR OR DO WE HAVE IT ON? YOU KNOW? REASONABLY OPEN FOR US TO DISCUSS IS MUCH AS WE MY NEED. YEAH, I THINK WE WOULD. UM WE'LL TRY TO START LIKE SETTING A TIME . SO MAYBE IT'S AN HOUR AND THEN WE COME BACK. I THINK WE WANT TO MAKE SURE IF EACH WORKING GROUP HAS INFORMATION TO REPORT BACK TO THE PANEL, THEY HAVE THAT OPPORTUNITY. UM SO PROBABLY.
MAYBE I WOULD GUESS IT BE LIKE 7 TO 8 30 GENERALLY FOR THE ENTIRE MEETING WITH AN HOUR IN THE
[00:50:03]
WORKING GROUP SESSION. CERTAINLY IF THINGS NEED TO GO LONGER, OR, UM YOU KNOW THERE MIGHT BE TIMES OF THE YEAR. AFTER THINGS GET GOING. THAT A CERTAIN WORKING GROUP DOESN'T NEED TO MEET AND WE COULD ACCOMMODATE THAT AS WELL. I LIKE YOUR THINKING FOR NEXT TIME AND HAVING SOME PRE RATING FOR CASE STUDIES. I'M ALSO CURIOUS. IS THERE ANY CONTEXT FROM THE PREVIOUS PANEL OR BOARD, YOU KNOW, LIKE DID THEY ADD ANY DETAILS TO THESE OR ANY CONTEXT OR HAVE A YOU KNOW? IS THERE ANYTHING MORE THAT THEY HAD, OTHER THAN THIS WOULD BE A GOOD IDEA TO DO THIS? LET ME THAT'S A GREAT IDEA. I CAN GO BACK THROUGH THOSE MEETING MINUTES AND JUST, YOU KNOW, REFRESH MY MEMORY ON AH, THERE WAS A LOT OF DISCUSSION ON EACH OF THEM AND BRING SOME OF THOSE DETAILS BACK. THAT'S A GREAT IDEA. THANKS. BUT YOU KNOW WE'RE HAPPY. THIS IS KIND OF A CHALLENGE TO FIGURE OUT BUT WE'RE HAPPY TO KIND OF BE IN THIS POSITION AND WORK WITH YOU GUYS TO FIGURE IT OUT. I THINK THESE THESE PROGRAMS ARE FANTASTIC FOR THE COMMUNITY, AND I THINK THEY'LL BE SUCCESSFUL WHEN IT'S COMING FROM RESIDENTS AND REALLY DEFINING WHAT THESE THREE THINGS MEAN TO YOU BECAUSE THEY'RE JUST THEY'RE JUST A CONCEPT RIGHT NOW. BUT YOU GET TO MOLD THEM INTO YOU KNOW, HOW WOULD THIS WORKS BEST FOR PEOPLE WHO LIVE IN NEW ALBANY, AND THAT'S SOMETHING I KNOW. ABBY AND I ARE EXCITED TO WORK WITH YOU ON 18. AND I I'LL SAY THIS TO, UM AS WE GET STARTED, AND THROUGHOUT THIS WHOLE PROCESS WHEN, LIKE THESE LITTLE QUESTIONS OR IF YOU HAVE LITTLE IDEAS OR THOUGHTS THAT COME UP THAT YOU JUST WANT TO MAKE SURE SOMEONE BRINGS UP AT THE NEXT MEETING. DON'T HESITATE TO JUST SHOOT ME AN EMAIL AND JUST SAY, HEY, DON'T LET ME FORGET TO TALK ABOUT THIS OR LIKE IF YOU IF YOU ARE HAVING A CONVERSATION WITH SOMEONE, AND THEY'RE LIKE, OH, I HEARD THIS COMMUNITY DID THIS. YOU CAN SEND ME THE LINK AND ALL A LOOK. LOOK THAT UP FOR OUR CASE STUDIES NEXT MONTH, SO ANYTHING. NOTHING IS TOO SMALL.THERE'S JUST SHOOT ME AN EMAIL. LET ME KNOW IF YOU HAVE THOUGHTS. IN OUR LAST MEETING.
WE ALSO TALKED ABOUT THE PREVIOUS SURVEY THAT WAS DONE IN THE COMMUNITY. AND MAYBE IF WE COULD GET SOME OF THOSE SURVEY RESULTS BEFORE NEXT MONTH, TOO, BECAUSE THAT COULD PROVIDE SOME CONTEXT AS WELL FOR WHAT THE COMMUNITIES FEELING OR WANTING AND SOME OF THESE TOPICS. YEAH, ABSOLUTELY. WE CAN DO THAT. WELL, I THINK THAT'S ALL THE BUSINESS THAT WE HAVE THEN, OKAY? UM DO ANY PANEL MEMBERS HAVE ANY COMMENTS OR ANYTHING ELSE THAT THEY WOULD LIKE TO DISCUSS? OKAY. WELL, THEN, UM I MOVED TO ADJOURN THE MEETING. AT 7 56 PM DO I HAVE A SECOND? SECOND RIGHT FAVOR. YES. ALRIGHT HAVE A GOOD NIGHT. ALL RIGHT, THANK YOU, AND WE WILL MEET THE SECOND THURSDAY OF NEXT MONTH. SO THAT'S NOVEMBER. 10TH VETERANS DAY IS A FRIDAY THIS YEAR, SO UM, I KNOW USUALLY THAT THURSDAY LOOKS LIKE IT SHOULD BE
* This transcript was compiled from uncorrected Closed Captioning.