[00:00:03]
BRING. TO ORDER. I HAVE TO DO THE GAVEL, APPARENTLY. IMPRESSIVE. YOU KNOW, I APPRECIATE THE CHEAT SHEET KATHLEEN AND NICE. ALL RIGHT, UM . LIKE TO CALL THE MEETING TO
[I. Call to order]
ORDER FOR SIX. AND UH, WE WERE. WE WILL LOOK AT, UH PLEASE. PLEASE CALL THE ROLL. MR ST PRESENT. MISS DUMAN. PRESIDENT. MR HARMON. MUSSOLINI. MISS STOUGHTON. A SHOPPER. COUNCIL MEMBER FELLOWS. THERE ARE FIVE VOTING MEMBERS PRESENT. WE HAVE A FORUM. THANK YOU. DO WE HAVE[III. Action on minutes: October 2, 2023]
ANY ADDITION TO THE MINUTES OF MARCH 6TH YEAR AGO? AT FIRST OF THE OCTOBER 2ND MINUTES. OCTOBER 2ND YES. I'M SORRY I READ THE CURRENT DAY. SORRY. I DIDN'T SEE ANY. CORRECTIONS THEY WERE LENGTHY, BUT THEY SEEMED VERY ACCURATE. I INDEED WENT OVER THEM, UH, WITH THE COMPUTERS, SO I DIDN'T SEE ANYTHING THAT JUMPED OUT AT ME EITHER. TO MAKE A MOTION TO APPROVE THE MINUTES.I WOULD LIKE TO MAKE A MOTION TO PROVE AMEND IT. I'M JUST WAITING FOR THE COMMENT. EVERYBODY ELSE IS OK, VERY GOOD. THAT'S WHAT WE'D LIKE TO MAKE A MOTION TO APPROVE. I MOVE THAT WE APPROVE THE MINUTES FROM, UH WHATEVER THAT DATE. OCTOBER. 7 OCTOBER 2ND THE SECOND. THERE'S A SECOND MOTION. WE HAVE THAT ANY DISCUSSION, UM, ON THE MOTION. NOT WE'LL PROCEED WITH THE ROPE.
RELEASE EVERYTHING, MISS STILLMAN. YES, MISS NENE? YES, SIR. HERE. IS THAT A FOR GUEST? THANK YOU. SORRY, MR. HIRE ME? YES. MR ST YES. THE MOTION PASSES. THERE ARE FIVE VOTES TO APPROVE THE MINUTES AS SUBMITTED. VERY GOOD. UH, AT THIS POINT A LAST IF THERE'S ANY
[IV. Additions or corrections to agenda]
ADDITIONS, OR OR, UH CORRECTIONS TO THE CURRENT AGENDA. NONE FROM THAT. VERY GOOD. THANK YOU. AND WE HAVE YOU SEE, WE DO NOT HAVE ANY GUESTS. I GUESS. IF ANYBODY WANTS TO SPEAK HERE, ALL RIGHT, LET'S MOVE. WE'LL MOVE ON. IT'S 71 IN SUNNY OUTSIDE. NOBODY WANTS TO HANG OUT AND TALK TO US THAT DAY. APPARENTLY. UM. NO, WE HAVE NO GAS AND WE WILL HAVE NO NO WITNESSES OR ANYTHING TO SWEAR TO ALL. LET'S MOVE ON FORWARD. UM YEAH, WITH TONIGHT'S AGENDA. AND THAT'S THE, UM. FTDP 872023 FINAL DEVELOPMENT PLAN. CAR LENNON OPEN SPACE REVEAL I THINK YOU'RE READING, UH, OUR SAMPLE AGENDA. YEAH, TONIGHT'S AGENDA IS I AM THANK YOU. THAT'S I'M SORRY. THE CHEAT SHEET WORKS , OK? I LOVE THE APOLOGIZE. ALL RIGHT, UM. I GUESS WE'RE INTO THERE UNLESS THERE'S SOME OTHER[VII. Other business]
BUSINESS. UM WE'RE INTO ANNUAL ORGANIZATION MEETING THAT'S A UM . SO WE SWEAR A NEW MEMBERS.THERE IS NO NEW MEMBERS. VERY GOOD. ALL OF THESE MEMBERS HAVE BEEN SWORN IN CORRECT. ALL RIGHT. WE'RE GOOD. UH, SO WE NEED AN ELECTION OF A CHAIRPERSON. UM AND THE VICE CHAIRPERSON, A SECRETARY AND ESTABLISHED THE TIME AND DATE LOCATIONS FOR THE 24 REGULAR MEETINGS. I WOULD LIKE TO BRING SOMETHING UP IF I COULD. UM AND MAYBE THE STAFF CAN ADDRESS THIS . UM WE HAVE ALWAYS HAD A SECRETARY. UP UNTIL JUST A FEW YEARS AGO. UM AND I THINK SOME STAFF DOES THAT NOW, AND I'M I'M GUESSING THAT WAS TO BRING US IN LINE WITH ALL THE OTHER BOARDS AND COMMISSIONS. IS THAT CORRECT ? YEAH AND WE STILL DO HAVE A SECRETARY MISS BOTS AS OUR SECRETARY, RIGHT? SO YES. UH SO, CHRIS, UH, CHRISTINA, SHE DOES ALL OF THE SECRET SECRETARIAL DUTIES AS FAR AS LIKE TAKING MINUTES AND DISTRIBUTING THINGS. THE SECRETARY POSITION HERE IS REALLY CEREMONIAL AND TITLE. UM, BUT THEY WOULD BE THE THIRD PERSON WHO WOULD HAVE TO RUN THE
[00:05:02]
MEETING, SO THE CHAIR TYPICALLY RUNS THE MEETING. IN THEIR ABSENCE. IT WOULD FALL TO THE VICE CHAIR. BUT IF BOTH OF THOSE PEOPLE WERE NOT ABSENT OR WERE ABSENT, THEN IT WOULD FALL TO THE SECRETARY TO RUN THE MEETING. SO THAT'S THAT'S THE ONLY DUTY OF THE SECRETARY.THAT'S WHAT I WANTED TO KNOW, BECAUSE I MEAN, I'VE SERVED AS THE SECRETARY OVER THE YEARS AND I ALWAYS DID THE MINUTES BUT I WE DON'T HAVE TO DO THE MINUTES, BUT THAT THAT CLARIFIES IT.
GREAT. THANK YOU. YEAH. OK, UM I GUESS THIS IS WHERE SOMEONE WANNA TAKE TAKE THE LEAD HERE WITH THE CHAIR POSITION. JUMP RIGHT IN. WE TALKED ABOUT THIS LAST YEAR AT THIS TIME. UM THIS BOARD MET IN THIS PAST YEAR TWICE. UM WE? HOPEFULLY THIS YEAR WE WILL BE MEETING A COUPLE MORE TIMES. BUT IN IN LIEU OF THAT, UM I JUST I AM PROPOSING THE SAME THING THAT I DID LAST YEAR IS THAT WE JUST ROLL INTO THIS CURRENT YEAR WITH THE SAME FOLKS UNLESS THERE'S FURTHER DISCUSSION OF SOME OF THE NEWER FOLKS WOULD LIKE TO JUMP IN HERE AND, UH, DO ONE OF THESE POSITIONS, SO I OPEN THAT FOR DISCUSSION. I DECLINED SECRETARY . SO THAT'S OPEN TO SOMEONE ELSE . THAT'S ALL. YOU YOU, IT'S A GREAT PLACE TO START. I WAS ABOUT TO SAY, CAN WE MAKE A MOTION TO ROLL EVERYTHING OVER, BUT, UH SORRY. THAT'S ALL GOOD. ON THE TABLE TO ROLL OVER THE CURRENT ASSIGNMENTS. BUT TRISHA IS NOT INTERESTED IN BEING THE SECRETARY OK? ALL RIGHT, UNLESS OUR UNLESS OUR OTHER TRADITION IS WHAT IS THAT? THE SECRETARY OF THE ALTERNATE TO RUN IF THE CHAIR THAT'S BASICALLY NO, I CAN DO THAT. YEAH, OK, THE REASON WHY IT SHOULD NOT TAKE THAT. I CAN SEE HOW PRONOUNCE YOUR NAME IN THE EARLY DAYS. IT DEPENDS ON WHO YOU TALK TO SEE. THERE'S CINI ORSINI. THE NEW YORKERS SAY SO MANY I NOMINATE TRISHA AND I SAID, ALL RIGHT, I HAVE A SECOND. I'M SORRY, I. I GOT LOST THERE. WHO ARE WE NOMINATING A CHAIR AND VOTING ON A CHAIR.
JUST SAID THE SECRETARY. WE STARTING WITH THE SECRETARY. THE ORIGINAL MOTION WISE TO ROLL OVER. WHAT WE HAD THE WAY IT IS. AND THEN WE DIDN'T. WE DECIDED WE WERE GONNA DO A CHECK. UH SECRETARIAL MOVE, WHICH IS AND WHO'S NOMINATED, UH, EX AND SECOND. I SAID, OH, WHO WAS THE OK? YEAH. THANK YOU. I THINK WE STILL HAVE TO HAVE A MOTION ON THE ROLL OVER THAT WAS NEVER NOBODY EVER DID THAT. BUT I THINK THAT CAME FROM YOU. MR CHAIRMAN. I PROPOSE WE HANDLE THIS MOTION AND THEN GO BACK TO THE WORKS. ALL RIGHT, YOU'LL READ THE ROLE, PLEASE. YES.
MISS. BUT YES. MISS ST YES. MR MEANING? YES. MR HARMAN, YES. MR ST YES. THERE ARE FIVE VOTES TO ELECT MIGNINI AS SECRETARY OF THE NEW ALBANY PARKS AND TRAILS ADVISORY BOARD. WHEN SHOULD I MAKE A MOTION TO ROLL OVER OUR CHAIR AND VICE CHAIR. ONE SECOND AND WE HAVE A SECOND UM, WOULD YOU READ THE ROLE, PLEASE? MR HIRE? YES. MIGNINI. MISS B? YES. MISS DILLMAN. YES. MR ST YES.
THERE ARE FIVE VOTES TO ROLL OVER THE CHAIR AND VICE CHAIR POSITION OF THE NEW ALBERTY PARKS AND TRAILS ADVISORY BOARD. AND THEN LAST, BUT NOT LEAST, IS JUST TO. I GUESS WE ALREADY HAVE AN ESTABLISHED BUT I GUESS JUST TO RE-ESTABLISH OUR DATE AND TIME LOCATION FOR OUR 2024 MEETING. SO AGAIN, WE MEET AT SIX O'CLOCK THE FIRST MONDAY OF EVERY MONTH. UNLESS THERE'S A HOLIDAY. THEN IT GETS MOVED TO THE FOLLOWING WEDNESDAY, RIGHT? THAT'S BEEN AND I APPRECIATE THE COMMUNICATION, LETTING US KNOW IN ADVANCE THAT THERE'S NOTHING ON THE AGENDA THAT'S SUPER HELPFUL FOR BUSY FAMILIES. YEAH. THAT'S BEEN WE'VE DONE THIS, I THINK EVER SINCE SOME OF THE CONCEPTION SO THIS IS NOT UNUSUAL. TO MOVE THE DATE ON A HOLIDAY AND THAT TYPE OF THING, AND, UH, IT SEEMS TO WORK. ALL RIGHT. I MOVE THAT WE CONTINUE WITH THE CURRENT YES, TIME AND THE SECOND PART OF THAT, PLEASE. OK? SKILLMAN YES, MRS. YES, MR HIER? YES, MISS? MISS. MEANING?
[00:10:09]
YES. THERE ARE FIVE VOTES TO ESTABLISH SIX O'CLOCK ON THE FIRST MONDAY OF THE MONTH. AND ROB THE VILLAGE HALL FOR THE REGULAR MEETINGS OF THE NEW ALBANY PARKS AND TRAILS ADVISORY BOARD. THANK YOU. RIGHT UM, I THINK THAT CONCLUDES THE BUSINESS OTHER THAN UM, I THINK, STEVE, YOU'RE GONNA DO A PRESENT PLAY KIND OF A ANNUAL UPDATE REVIEW. YEAH, I'M GONNA DO JUST A PART OF THAT. UM I'M GONNA GO OVER THE AGENDA. AND THEN, UH, WE'LL HAND IT OVER TO CHRIS TO GIVE AN UPDATE FOR THE TRAIL AND PARKS AND THEN, UH, OUR CITY LAW DIRECTOR BEN, HE'LL GO OVER THE BOARD AND COMMISSION RULES AND REGULATIONS. WE ALWAYS LIKE TO DO AN ANNUAL JUST SORT OF LIKE REFRESHER AND UPDATE. SO UH, YEAH. THANKS TO CHRISTINA FOR PUTTING TOGETHER THIS CHEAT SHEET SAMPLE OR THIS CHEAT SHEET AGENDA SO WE CAN SEND THIS OUT TO YOU, UM, AFTER THIS MEETING AS WELL. SO YOU HAVE AN ELECTRONIC COPY. THIS IS SOMETHING, UM THAT WE'VE PUT TOGETHER JUST TO HELP. EVERYBODY KNOW, SORT OF, LIKE THE FLOW OF THE BOARDING COMMISSION MEETINGS . UH AND JUST KIND OF FAMILIARIZE EVERYBODY WITH HOW THE MEETINGS ARE RUN, BECAUSE CANDIDLY WE DON'T HAVE A LOT OF MEETINGS. YOU KNOW, WE DO THIS PRETTY MUCH EVERY WEDS OR EVERY MONDAY. WILL WE UNDERSTAND? YOU GUYS ARE HERE LIKE ONCE A YEAR, WHICH IS KIND OF CRAZY, BUT I DO THINK IT WILL GET A LITTLE A BUSIER SO TO SPEAK. I WOULD IMAGINE. YEAH, WE'RE PROBABLY GONNA HAVE AT LEAST ONE, MAYBE TWO MORE APPLICATIONS THIS YEAR, SO HOPEFULLY WE'LL HAVE, UH, SEE YOU GUYS MORE OFTEN AND HAVE SOME MORE MEETINGS. SO JUST TO KIND OF GO THROUGH THIS A LITTLE QUICKLY. JUST EVERYTHING IN RED IS JUST INDIVIDUAL. EVERYTHING ON A LINE IN RED IS JUST INDIVIDUAL MOTIONS. UM, OR QUESTIONS TO ASK, BUT THIS IS REALLY ITEMS THAT THE CHAIR WOULD SAY OR WHOEVER IS RUNNING THE MEETING, UM, WOULD ASK FOR EITHER STAFF OR THE OTHER BOARD AND COMMISSION MEMBERS, SO IT KIND OF GOES THROUGH. UM, AGAIN IF WE USE LAST. UM UH, WE USE THE BOARD'S LAST MEETING. AND WHAT WAS THAT NOVEMBER? JUST BECAUSE I HAD A CASE ON THERE, SO I THINK IT'S A LITTLE BIT MORE APPLICABLE. WE DO THIS ANNUAL ORGANIZATIONAL MEETING EVERY YEAR, BUT WE WANTED YOU GUYS TO KIND OF GET A LOOK AND FEEL OF WHAT IT'S LIKE WHEN THERE'S A CASE ON THERE. SO I MEAN FOR TONIGHT'S MEETING. WE'VE GONE THROUGH THE CALL TO ORDER THE ROLL CALL ACTUAL MINUTES. EVERYTHING'S BEEN GOING WELL. UM ADDITIONS OR CORRECTIONS HEARING OF VISITORS. IF YOU GO DOWN TO BOTTOM OF THE FRONT. THOSE ARE THE CASES AND SO THESE ARE YOU KNOW, THIS IS REALLY THE BOARD'S PRIMARY FUNCTION, RIGHT? JUST LIKE WITH ALL OUR BOARDING COMMISSIONS THEY HEAR APPLICATIONS FOR, UH, PRIVATE DEVELOPMENTS AND THESE CASES YOU WILL GET THESE A WEEK AHEAD OF THE MEETING DATE. SO THIS IS WHAT WE SEND OUT ELECTRONICALLY TO EVERYBODY. UM WITHIN THOSE, UM YOU'LL HAVE THE STAFF REPORTS AND ALL OF THE PUBLISHED MATERIALS THAT WE GOT FROM THE APPLICANTS SO YOU HAVE A WEEK TO LOOK THROUGH THAT, UM, AHEAD OF THE MEETING AND AGAIN IF YOU GUYS HAVE ANY QUESTIONS IN THAT WEEK TIME, FEEL FREE TO EMAIL US DIRECTLY OR GIVE CHRIS AND I A CALL, AND WE'RE HAPPY TO ANSWER ANY QUESTIONS THAT YOU MIGHT HAVE. BUT OUR GOAL AND I DO THINK CHRIS AND ALL OF OUR PLANNERS CHELSEA AND SIERRA DO A GREAT JOB OF REALLY MAKING OUR STAFF REPORTS SORT OF LIKE THE ONE STOP SHOP. SO WITHIN THAT STAFF REPORTS, NOT ONLY ARE WE, YOU KNOW, EVALUATING AND PUTTING FACTS IN THERE FOR YOU GUYS TO CONSIDER, BUT IT ALSO CONTAINS ITEMS FROM OUR STRATEGIC PLAN FROM OUR LEISURE TRAIL MASTER PLAN FROM OUR PARKS PLAN. YOU KNOW ALL THOSE WERE APPLICABLE AND IT ALSO CONTAINS THE INFORMATION FOR THE BOARD TO KNOW. WHAT ARE YOU EVALUATING? RIGHT SO JUST SEEING AN APPLICATION IS ONE THING, BUT OUR CITY CODE, YOU KNOW, PROVIDES, UM RULES AND REGULATIONS FOR ALL OF OUR BOARDS THAT THEY HAVE TO FOLLOW AND EVALUATING SO THINGS THAT THIS BOARD ESSENTIALLY LOOKS AT, YOU KNOW THE SIZE AND LOCATION AND AMENITIES OF PARKLANDS, REALLY WITHIN RESIDENTIAL SUBDIVISIONS IS WHAT WE SEE IN. AND IF YOU LOOK AROUND NEW ALBANY OF THE YOU KNOW, THE REASON WE HAVEN'T HAD ANY MEETINGS IS BECAUSE THERE'S REALLY NO NEW SUBDIVISIONS. TO NEW ALBANY. WE DO HAVE A LOT THAT ARE GETTING BUILT OUT. UM AND SO THAT'S WHY I THINK THAT IN THE NEAR FUTURE, I WOULD IMAGINE THAT WE'LL PROBABLY GET SOME NEW RESIDENTIAL SUBDIVISIONS HERE. UM AND THEN THEREFORE MEET WITH THIS BOARD MORE OFTEN. SO UNDER THE CASE OF SECTION AGAIN OF THIS CHEAT SHEET, UH, SAMPLE AGENDA. UH, YOU KNOW, EVERY LINE THERE, UM, PROVIDES, UH, EITHER WHAT'S HAPPENING SEQUENTIALLY FROM STAFF AND THE BOARD SO THE CHAIR WOULD READ IN, YOU KNOW, THE FIRST CASE. OF OUR PRESENTATION, AND THEN IT GOES KIND OF, YOU KNOW, FROM, UH, THE APPLICANT GIVE THEM AN OPPORTUNITY TO SPEAK. IF THERE'S MEMBERS OF THE PUBLIC HERE, YOU KNOW, GIVING THEM AN OPPORTUNITY TO SPEAK TO.AND THESE ARE REALLY JUST OUR RECOMMENDATIONS ON HOW TO WORD. THESE THINGS. YOU KNOW, YOU
[00:15:02]
DON'T HAVE TO SAY THESE THINGS. WORD FOR WORD. THIS IS REALLY JUST A GUIDING DOCUMENT. SO, YOU KNOW, I THINK IT IS IMPORTANT FOR YOU TO KNOW. LIKE WHAT YOU SHOULD BE ASKING BECAUSE WE WANNA MAKE SURE ESPECIALLY THAT WE'RE GIVING EVERYBODY YOU KNOW IF THEY'RE HERE FROM THE PUBLIC AN OPPORTUNITY TO SPEAK, UM BUT AGAIN, I THINK, JUST MAKING SURE WE GET THROUGH THOSE THINGS, BUT NOT NECESSARILY LIKE WORD FOR WORD AS WE HAVE HERE AND THEN YOU KNOW, THERE ARE TWO MOTIONS FOR EACH CASE, SO THERE'S A MOTION TO ACCEPT THOSE STAFF REPORTS FROM RELATED DOCUMENTS INTO THE RECORD. THAT'S SOMETHING WE'VE LEARNED FROM OUR LAW DIRECTOR AND PAST EXPERIENCES, UM, ACTUALLY BEING APPEALED AND GOING BEFORE A JUDGE, AND THAT'S KIND OF LIKE A BEST PRACTICE THAT WE'VE IMPLEMENTED A FEW YEARS AGO WITH ALL OF OUR BOARDING COMMISSIONS, SO IT'S VERY CLEAR. WHAT THE BOARD IS LOOKING AT AND JUDGING AND SO THAT'S WHAT, UM, ACCEPTANCE OF THE STAFF REPORT DOES INTO THE RECORD. AND THEN THE NEXT THING IS THE MOTION.AND SO WE ALWAYS DO MOTIONS IN THE AFFIRMATIVE, SO YOU'LL SEE THAT WE DO A RECOMMENDED MOTION IF THE BOARD WOULD LIKE TO APPROVE IT. UM, THAT'S JUST SORT OF A ROBERT RULES OF ORDER THING THAT I THINK ALL BOARDING COMMISSIONS DO THROUGHOUT THE COUNTRY. SO WE ALWAYS DO IT IN AFFIRMATIVE. IF YOU GUYS WANNA PROVE IT, THEN YOU WOULD SAY YES. UM, IF YOU WANNA DENY IT, YOU WOULD STILL MAKE THAT EMOTION TO APPROVE AND THEN VOTE AGAINST IT. IF THAT MAKES SENSE, AND SO THAT WOULD BE THE WAY TO DENY AN APPLICATION IF YOU WANTED TO DO THAT, AND SO THERE'S THE RED EACH THERE SO ASKING FOR A MOTION ASKING FOR A SECOND AND THEN JUST LIKE WE'VE BEEN DOING TONIGHT WITH ALL THESE MOTIONS, IS THERE ANY DISCUSSION ON THE MOTION AND THEN HAVING THE CLERK? UH, DO THE ROLL CALL, AND THEN YOU KNOW IF THERE ARE MULTIPLE CASES WHICH WE HAVE HAD IN THE PAST, IT'S JUST GOING THROUGH THESE SAME STEPS WITH EACH APPLICATION, UM, THEREAFTER. AND THEN, UM, OTHER BUSINESS. YOU KNOW, IF WE KNOW ABOUT IT, WE'LL PUT IT ON THE AGENDA AHEAD OF TIME. UM JUST LIKE WE DID TONIGHT. SOMETIMES THINGS JUST LIKE POP UP AND WE'LL GIVE YOU KIND OF A LAST MINUTE NOTICE. UM AND THEN THE LAST SECTION UH, I GUESS SECOND TO LAST SECTION, YOU KNOW, POLL NUMBERS FOR COMMENTS. THAT'S REALLY JUST FOR YOU GUYS. UM, IF THERE'S ANYTHING, UM, IF YOU HAVE ANY COMMENTS FOR EITHER STAFF OR THE PUBLIC, UM THAT NIGHT AND THEN, UH, LAST BUT NOT LEAST, IS ADJOURNMENT. SO I THINK BOARDS DO THIS DIFFERENT WAYS. SOME, UM CHAIRS WILL JUST ADJOURN THE MEETING OR THEY'LL ASK FOR, UM, SOMETIMES THEY'LL ASK FOR A MOTION TO ADJOURN AND THEN A SECOND AND THEN WE'LL DO A ROLL CALL AGAIN, SO I THINK THIS BOARD CAN KIND OF DO IT WHICHEVER WAY THEY WANT. AS FAR AS THE JOURNEY GOES, IF IT'S LATE, I'VE SEEN CHAIR MEMBERS JUST KIND OF THROW DOWN THE GAVEL REAL QUICK AND BE LIKE OK, LET'S GO HOME, YOU KNOW, SO I THINK YOU CAN KIND OF JUST FILL IT OUT FOR YOU KNOW THAT NIGHT AND DEPENDING HOW LONG WE'RE HERE. SO HOPEFULLY YOU GUYS, UM UH, YOU KNOW, CAN HOLD ON TO THIS AND USE THIS AS A RESOURCE. IF YOU HAVE ANY QUESTIONS ON THIS AFTER TONIGHT'S MEETING OR RIGHT NOW, JUST, UH LET ME KNOW AND WE'RE HAPPY TO, YOU KNOW, HELP YOU GUYS OUT IF YOU HAVE ANY OTHER SUGGESTIONS, UH, MOVING FORWARD TO, UM, TO MAKE YOU GUYS FEEL MORE COMFORTABLE, UM, YOU KNOW, AND JUST SOME ADDITIONAL TRAINING AGAIN. FEEL BAD IF WE DON'T SEE YOU GUYS VERY OFTEN, BUT WE CERTAINLY WANT TO EQUIP YOU GUYS WHEN WE DO HAVE APPLICATIONS. YOU GUYS FEEL YOU KNOW, UM, THAT YOU GUYS HAVE UH, THE I GUESS, DIRECTION AND POWER FROM STAFF. WE'RE HERE TO SERVE YOU GUYS RIGHT TO MAKE LIFE EASIER FOR YOU THROUGH THESE STAFF REPORTS AND ANSWERING QUESTIONS FROM YOU, THE PUBLIC OR THE APPLICANTS. IF YOU GUYS GET ANY QUESTIONS FROM THEM, YOU KNOW, DIRECT THEM TO US. YOU KNOW, WE'RE MORE THAN HAPPY TO, YOU KNOW, SERVE, YOU KNOW, SORT OF A STEWARDS AND INTERMEDIARIES BETWEEN YOU GUYS AND THE PUBLIC FOR YOUR ROLE AS PART, UM, TRAILS AND ADVISORY BOARD MEMBERS. I APPRECIATE THE EXPLANATION ABOUT ACCEPTING THE STAFF REPORT, UM, BECAUSE THAT'S DIFFERENT THAN IT WAS A FEW YEARS AGO, AND WE HAVE MET SO FEW TIMES, BUT THAT REALLY HELPS . UM AND I THINK THAT'S HELPFUL.
SOMETIMES IT MAY NEED TO BE EXPLAINED TO MEMBERS OF THE PUBLIC THAT ARE HERE. THAT WOULD HAVE COMMENTS, YOU KNOW, AND WHAT, LIKE THE LAST MEETING THAT WE HAD, UM, I RECALL MAN. I CAN'T REMEMBER WHO IT WAS SAID I CAN'T BELIEVE THAT YOU'RE YOU KNOW, ASKING FOR APPROVAL FOR THIS. YOU KNOW HE HE WAS AGAINST THE DEVELOPMENT. BUT WE WERE YOU. YOU CAN SAY YEAH OR NAY, BUT SOMETIMES THAT COULD BE EXPLAINED TO THE PUBLIC AS WELL. I THINK THAT'S A GOOD POINT THAT BRINGS THAT BRINGS UP A, UM, KIND OF A SITUATION THAT HAPPENED OVER OVER THE SUMMER.
SEVERAL TIMES. UM AND SOME OF THE NEW BOARD MEMBERS WERE CONSIDERING COMING ON. THERE WAS SOME E MAILS FLYING AROUND, AND BASICALLY IT WAS THE BASIC CONCEPT OF THIS BOARD'S PARAMETERS. WHAT WE WERE SUPPOSED TO WHAT WE WERE LOOKING AT WHERE WE WERE STEPPING OVER THE BONES. THIS IS WHAT WE'RE LOOKING AT. AND THESE ARE THE THINGS WE'RE GOING TO GO DOWN.
THERE WERE OTHER CONCERNS. BUT WE WERE, YOU KNOW, I THINK IT HAPPENED IN THE LAST MEETING. I SPOKE UP AND SAID THAT'S NOT APP PURVIEW. WE CAN'T DO THAT. SO MAYBE YOU TAKE JUST A MINUTE OR
[00:20:04]
TWO AND KIND OF BRING US SOME IN LINE SO THE NEW MEMBERS CAN KIND OF GET A FEEL FOR THAT AS WELL.YEAH I CAN GO OVER THAT QUICKLY, AND I CAN WE CAN SEND OUT SOMETHING TOO, JUST FOR A REFRESHER, SO THIS SHOULD BE AN ORIENTATION PACKETS AS WELL. BUT UH, REALLY THE PRIMARY PURPOSE OF THIS GROUP AND AGAIN WITH ALL OF OUR BOARDING COMMISSIONS IS TO REVIEW APPLICATIONS. UH OR PROPOSALS AS YOU CAN SEE THEM. WE CALL THEM CASES HERE FOR PRIVATE DEVELOPMENT. AND SO THIS BOARD EVALUATES PRIVATE DEVELOPMENT, UM SOLELY FOR THE PARKS AND OPEN SPACE AND TRAILS PORTION OF THAT RIGHT. SO IF THE NEW RESIDENTIAL SUBDIVISION IT COMES IN. THEY HAVE TO PROVIDE 20% OPEN SPACE. THEY HAVE TO PROVIDE A CERTAIN AMOUNT OF PARK LAND. AND THEN WE ALSO HAVE A LEISURE TRAIL AND SIDEWALK REQUIREMENT AS WELL. AND SO THIS BOARD REALLY LOOKS AT TO MAKE SURE THAT THERE'S SUFFICIENT AMOUNT OF PARKS AND OPEN SPACE THAT THEY ARE PROPER MEN. AND WE HAVE IN OUR CODE. UM GUIDELINES AND REGULATIONS WERE BASED ON THE SIZE OF THAT PARK LAND WHAT TYPE OF AMENITIES THEY RECOMMEND . SO IF IT IS A SMALLER PARK LAND, WE DO A LOT OF WHAT I TOP LOTS, RIGHT THE PLAYGROUNDS AND RECOMMENDS, YOU KNOW IF YOU HAVE A MUCH LARGER PARKLAND SPACE, THEN MAYBE IT MAKES MORE SENSE TO DO SOMETHING, YOU KNOW, MAYBE EITHER MORE A, UM, A LARGER, I GUESS. DEGREE OF AGE APPROPRIATE PLAYGROUND EQUIPMENT OR MAYBE SOMETHING ELSE AS WELL. UM AND SO THOSE ARE THAT IS THE PRIMARY PURPOSE THAT YOU GUYS WILL SEE MOVING FORWARD AGAIN. IT'S LOOKING AT JUST THE APPROPRIATENESS, LOCATION, QUANTITY AND DESIGN OF THOSE PARKLANDS AND OPEN SPACE AND ALSO TO MAKE SURE THAT THE TRAILS ARE BEING PROVIDED AS WELL, UM, YOU KNOW, WITHIN THE EITHER APPROPRIATE CORRIDORS AND ALONG STREETS AS WELL. SO I THINK STREETS IS PRETTY EASY. SOMETIMES YOU KNOW, IT DOES TAKE SOME NEGOTIATION RIGHT TO GET TRAILS ALONG STREAM CORRIDORS OR OTHER AREAS. YOU KNOW AROUND BASINS. I THINK IN NOVEMBER, RIGHT, YOU GUYS RECOMMENDED THAT ADDITIONAL TRAILS SPEED. UH, LOCATED WITHIN A RESERVE, SORT OF LIKE IN THE BACK OF THE SUBDIVISION, WHICH YOU KNOW WAS A GREAT COMMENT, AND WE FORWARDED THAT ALONG TO THE PLANNING COMMISSION. SO THAT'S THE PRIMARY FUNCTION OF THIS GROUP. AND THEN YOU KNOW, EVERY ONCE IN A WHILE, UM I, I WOULD SAY, MAYBE EVERY LIKE, FIVE OR SO YEARS. WE'LL EITHER DO AN UPDATE TO OUR, UM, LEISURE TRAIL MASTER PLAN, AND SO THIS BOARD WILL WE'VE PUT TOGETHER LIKE A CHARRETTE. WITH A WITH MKSK. THERE ARE URBAN DESIGN CONSULTANTS, AND SO, UH, THIS GROUP WILL PUT TOGETHER RECOMMENDATIONS TO CITY COUNCIL AND THEN THAT ALSO WILL SOMETIMES GO IN THE PLAN. IF WE'RE DOING A PLAN UPDATE, UM FOR WHAT? PRIMARY CORRIDORS AND PRIMARY CIRCULATION ROUTES ARE, UM, FOR THROUGHOUT THE COMMUNITY , SO WE AS A STAFF AND OUR COUNCIL KNOWS WHAT THIS BOARD'S RECOMMENDING TO PRIORITIZE FOR THE COMMUNITY. AND THEN OH, I KNOW. THE LAST THING I WAS GONNA SAY IS OUR PARKS PLANE, SO THAT'S WE JUST DID THAT. I THINK IN 2020, YOU KNOW, SO THAT'S SOMETHING THAT THIS BOARD HELPED TO CREATE FROM A POLICY AND GUIDELINE STANDPOINT. BUT THEN FROM THERE, YOU KNOW, WE TAKE THAT AS A STAFF AND WE WORK WITH CITY COUNCIL TO ACTUALLY IMPLEMENT THAT PLAN. SO YEAH, I KNOW YOU GUYS HAVE SEEN OUT IN THE COMMUNITY AND THE SUBDIVISIONS. WE'VE BEEN REVAMPING AND UPGRADING THE PARKS, THE ACTUAL PLAYGROUND EQUIPMENT, UH, THROUGHOUT THE COMMUNITY, YOU KNOW THAT. DO THE WORK THAT THIS BOARD ITS MEMBERS DID IN 2020. SO WE WORKED WITH THE PUBLIC TO CREATE A DRAFT PLAN. WE BROUGHT IT HERE. I BELIEVE WE HAD MULTIPLE STEERING COMMITTEE MEMBERS OR FROM THIS BOARD FOR THAT PLAN, AS WELL. AND SO THE BOARD PROVIDES THAT GUIDANCE AND THOSE RECOMMENDATIONS AND THAT DIRECTION FORWARD TO STAFF AND COUNSEL AND THEN FROM THERE THAT GETS IMPLEMENTED, UM BY FROM A DESIGN STANDPOINT FROM STAFF AND THEN BUDGETARY REASONS FROM CITY COUNCIL AGAIN. STEVE THERE'S OUR MASTER DOCUMENT. I HAVEN'T SEEN IT FOR A WHILE, BUT I BELIEVE THAT IT'S ON THE INTERNET. WE'VE GOT IT SOMEPLACE. REALLY. I WONDER IF, UM JUST THAT YOU GET EVERYBODY TO START LOOKING AT THE MASTER PLAN IN OUR CONNECTORS AND YOU KNOW THERE WAS I BELIEVE IN THAT PACKET. THAT WAS, UM OUR GOAL. WE HAD SOME GOAL SETTING HOW WE WENT TO LINK UP WITH GETTING OUT ON JOHNS TOWN DOWN THE ROAD AND THAT KIND OF THINGS LIKE THAT. I WONDER IF YOU COULD RESURRECT THAT. DON'T DO ANYTHING NEW BUT KIND OF RESURRECT, UH, THAT DOCUMENT BUT SEND IT OUT TO ALL THE MEMBERS. YEAH, WE CAN.
CERTAINLY WE'RE GONNA GO HERE SOMEDAY AND TALK ABOUT THIS, BUT FOR YOURSELF, YEAH. WE CAN CERTAINLY SEND THAT OUT AGAIN. AND ACTUALLY, I THINK THAT'S A PERFECT SEGUE, UH, TO GIVE IT TO CHRIS BECAUSE HE HAS AN UPDATE. WHAT WE TRY TO DO EVERY YEAR IS GIVE YOU GUYS AN UPDATE ON THE IMPLEMENTATION OF THAT PLAN, SO I'LL HAND IT OFF TO CHRIS. AND HE CAN LET YOU GUYS KNOW WHAT WE'VE, UH THE CITY BEEN DOING. I HAD, LIKE, THREE QUICK THINGS. OK SO ONE IS, UM, I HAVE A REQUEST FOR CASES. UM FOR INSTANCE, THE I COULD USE A BIGGER PICTURE. I DON'T KNOW IF THERE'S CERTAIN REQUIREMENTS WHEN SOMEONE PRESENTS THAT FOR AN APPLICATION, BUT FOR AND
[00:25:06]
LOOKING AT THAT I WOULD FIND IT HELPFUL IF THERE WERE CERTAIN STEPS THEY ALWAYS FOLLOWED IN SHOWING SO LIKE I FELT LIKE THE LAST TIME IT WAS JUST LIKE THE LITTLE PLOT OF LAND, AND IT WAS HARD FOR ME TO ORIENT. WHERE IS THAT IN NEW ALBANY. I'M NOT AS FAMILIAR. AS YOU KNOW, JORDAN SHARD MIGHT BE WITH, UM EVEN IF THERE'S A ROAD NAME, YOU KNOW THE BIG PICTURE OF NEW ALBANY AND THEN ZOOM IN SO I CAN BE BETTER ORIENTED. YEAH ABSOLUTELY . AND THEN ALSO, UM, IF THOSE MAPS COULD INCLUDE I BELIEVE THE LAST TIME THERE WAS SOME A BUDDING OF NATIONAL OR PROTECTED WETLANDS OR SOMETHING LIKE THAT. I WOULD. I'M NOT AWARE OF THOSE OFFHAND. BUT IF THAT COULD BE ON THE PRESENTATION MAPS, TOO, I WOULD FIND THAT HELPFUL TO BE AWARE OF. AND THEN UM. COULD I? COULD YOU REMIND ME AGAIN UNDER THE MOTION FOR APPROVAL. WHAT WOULD BE THE STEPS FOR AGAIN IF SOMEONE WITH IF SOMEONE DOESN'T APPROVE, THEY WOULD JUST VOTE NO DURING THE ROLL CALL, OR THERE WOULD BE A DISCUSSION SOMEWHERE ELSE, AND THAT'S THOSE STEPS. YEAH. SO THERE WOULD BE, UH, SOMEBODY WOULD MAKE A MOTION TO APPROVE, SO HE'S DOING THE PERM. IF THERE BE A SECOND AND THEN USUALLY THE CHAIR, ASK FOR ANY TYPE OF DISCUSSION, AND I THINK THAT'S REALLY FOR IF SOMEBODY WANTS TO PROPOSE ADDING A CONDITION OR MAYBE MODIFYING IF IT WAS A VERY SORT OF SPECIFIC MOTION, UM AND SO YOU KNOW, THAT WOULD BE THE CH SO THAT DISCUSSION IS REALLY TO CHANGE OR MODIFY THE MOTION IN AND OF ITSELF. AND SO THEN THAT ROLL CALL WOULD HAPPEN IF, UH, BOARD MEMBER VOTES NO ON AN APPLICATION. AND OUR CODE ACTUALLY REQUIRES THAT BOARD MEMBER STATE ON THE RECORD THE REASONS WHY, UM, THAT THEY VOTED NO FOR IT, AND THAT'S REALLY JUST FOR TO MAKE SURE WE'RE ON GOOD LEGAL STANDING. YOU KNOW, THINGS LIKE ARBITRARY OR CAPRICIOUS. AND I THINK THOSE YOU KNOW IF SOMEBODY WAS GONNA VOTE NO ON IT, YOU KNOW OUR RECOMMENDATION IS THAT YOU KNOW, IT'S BASED ON THE REASONS UM, AND THE STAFF REPORT, UM UNDER THE CRITERIA WITH WHICH YOU KNOW YOU HAVE TO EVALUATE THAT. MHM. YEAH, AND WE CAN. THIS IS GREAT FEEDBACK. YEAH WE'LL DEFINITELY MAKE SURE WE INCORPORATE THOSE THINGS. UM AS FAR AS LIKE LOCATION AND WETLANDS. AND IF ANYBODY ELSE HAS ANY SUGGESTIONS, WE'RE ALWAYS OPEN TO THOSE THINGS. PLEASE LET US KNOW. GOOD SUGGESTION. YEAH. THANK YOU FOR THAT. SO AS STEVE MENTIONED, I WILL GIVE YOU GUYS A QUICK UPDATE ON SOME OF THE PARKS PROJECTS THAT WE HAVE GOING ON HERE IN THE CITY. SO THESE, UH BACK IN 2021? I BELIEVE YES. 2021 THE CITY OR THE PARKS AND TRAILS ARE I'M SORRY, PARKS. I'M GETTING MY PARKS AND TRAILS MIXED UP HERE.OUR PARKS FRAMEWORK PLAN WAS PASSED BY OUR CITY COUNCIL. AND IN THIS PLAN, UM, SEVERAL CITY OWNED PARKS, UH, WERE IDENTIFIED AND RECOMMENDED RECOMMENDED IMPROVEMENTS WERE MADE FOR EACH OF THOSE PARK AREAS. SO SINCE THE ADOPTION OF THIS PLAN, CITY STAFF HAS ACTUALLY, UH, UPDATED SEVERAL CITY THROUGHOUT THE YEARS. SO THIS INCLUDES THE NORTH OF WOODS PLAYGROUND JAMES RIVER PLAYGROUND. UH, AND THEN, JUST RECENTLY THIS PAST YEAR IN 2023, WE COMPLETED IMPROVEMENTS TO THE PLANTER GROVE PARK AS WELL AS THE LAMBTON PARK. UM UH, PROJECT CURRENTLY WE HAVE THE WINDSOR PLAYGROUND, UM, SLATED FOR IMPROVEMENT THIS YEAR, WHICH I'LL TALK ABOUT HERE IN A LITTLE BIT, AND THAT IS CURRENTLY LISTED AS IN DESIGN THAT IS ACTUALLY THE LAST CITY PARK THAT EXISTS TODAY. UM OR THE LAST PART THAT EXISTS TODAY THAT WOULD BE TRANSFERRED OVER TO CITY MAINTENANCE RESPONSIBILITIES. YEAR. WE ALSO HAVE, UM TAYLOR FARM, WHICH IS UNDER ACTIVE CONSTRUCTION, WHICH WE CAN GET A ROLL RIGHT INTO TALKING ABOUT THAT. I HOPE THAT YOU'VE ALL HAD AN OPPORTUNITY TO GO OUT INTO THE FRONT PARK. I KNOW FROM STAFF. THERE WAS EVEN AN EMAIL SENT OUT OVER THE WEEKEND. JUST MASSIVE, MASSIVE AMOUNT OF ACTIVITY THAT HAPPENS AT THE PARK. LOTS OF PEOPLE THERE ALL THE TIME. UM WE'VE SEEN SOME OF LIKE THE WETLAND AREAS AND SOME WILDLIFE REALLY KIND OF TAKE ROOT IN THAT AREA. UH, LAST WEEKEND AFTER A BIG GREEN EVENT. UM I WAS TEXTING AY DUCKS WERE OUT THERE? UH SWIMMING AROUND, WHICH IS KIND OF WILD. THE HEARTS ONLY BEEN OPEN FOR LESS THAN A YEAR, AND THE WILDLIFE KNOWS THAT THAT'S THEIR HOME. UM, SO HERE'S JUST SOME PICTURES OF SOME OF THE PLAYGROUND EQUIPMENT OUT THERE AGAIN. WE SEE PEOPLE OUT THERE ALL THE TIME WE GET LOTS OF, UM, GREAT REVIEW. ABOUT THE SPACE, SO WE HOPE THAT YOU GUYS HAVE BEEN ABLE TO GO OUT AND ENJOY IT. UH, JUST A COUPLE OF QUICK FACTS. UM SO THEY'RE RIGHT NOW. THE OPENED TRAILS. THERE'S JUST, UH, JUST UNDER A MILE OF TRAILS THAT ARE CURRENTLY OPEN TO THE PUBLIC. THERE ARE SOME TRAILS AND NEW BOARDWALKS THAT WILL HOPEFULLY BE OPENED UP LATER THIS YEAR. UH, PHASE TWO OF THIS CONSTRUCTION IS STARTING THIS YEAR. ADRIAN GAVE ME A LIST OF IMPROVEMENTS THAT WILL BE INCLUDED, UH, IN THIS NEXT PHASE OF DEVELOPMENT. SOME OF THOSE INCLUDE, UM WED SALES OR NOT. WIND SALES. UH, SHADE, UM, SHADE STRUCTURES TO BE INSTALLED OVER CERTAIN AREAS OF THE PLAYGROUND. THOSE WILL BE INSTALLED THIS
[00:30:01]
YEAR, A PICNIC SHELTER WILL BE INSTALLED AT SOME POINT THIS YEAR. UM I GUESS THAT ADDITIONAL TRAIL. UH, NETWORK? UH, ADDITIONAL TRAIL CONNECTIONS THROUGHOUT THE PARK. THERE ALSO BE RESTROOM BUILDINGS THAT WILL BE OPENED. THOSE ARE UNDER CONSTRUCTION. IF YOU DRIVE BY THERE TODAY, YOU'LL SEE THOSE UNDER ACTIVE CONSTRUCTION. SOME EXPANDED PARKING AND I LOST MY LITTLE EMAIL LIST HERE. SHE SENT ME QUITE A FEW THINGS I WANNA MAKE SURE IS GONNA WORK WITH IT.IT'S A VERY UH, IT'S DOORS LOCKING. AND HOW DOES THAT SECURITY? HOW DOES THAT WORK? YEAH, SO THEY WILL BE, UM, OPEN LIKE DURING PARK HOURS. SO DURING THE DAY, UM AND THEY ARE, I BELIEVE, UM LIKE SINGLES. UM I BELIEVE SINGLE STALL BATHROOMS WITH LOCKS ON THEM. YEAH UM, SO SOMEBODY PHYSICALLY GOES IN AND LOCKS DOWN THE BUILDING EVERY DAY. YES YEAH, THAT'S THE WAY ADRIAN DESCRIBED IT. YEAH, EVERY NIGHT. MHM. YEP. LET ME SEE IF I CAN PULL THIS UP REALLY QUICK HERE. SORRY. I JUST WANNA MAKE SURE I TOUCH EVERYTHING. I LOST MY EMAIL CV. THE WHOLE THING I MISSED ON THAT THINGS ARE GONNA BE INSTALLED THIS YEAR. OH, COMMUNITY GARDENS WILL BE MOVED, UM, FROM OUT HERE, UM, IN OUR PARKING LOT AREA, THEY'LL BE MOVED OUT TO TAYLOR FARM PARK AT SOME POINT THIS YEAR. OH AND THEN EXPANDED PARKING. WE KNOW WE'VE HEARD A LOT OF FOLKS THAT ARE THE PARKING LOT IS ALWAYS BUSY FROM FOR FROM PEOPLE. SO WE'RE GONNA EXPAND THE PARKING LOT, UM, THIS YEAR. PROVIDE SOME MORE, UM, PLACES TO BE ABLE TO PARK. SO THAT'S THE TAYLOR FARM PARK. SO THAT'S STILL HAPPENING THERE. UH, YOU PROBABLY NOTICED THIS, TOO, IF YOU'VE DRIVEN OUT THERE, BUT THE CITY IS ACTUALLY, UM, WORKING ON PROVIDING ADDITIONAL PEDESTRIAN CONNECTIVITY IN THE AREA, SO YOU CAN KIND OF SEE SOME OF THE LEISURE TRAIL THAT EXISTS IN TAYLOR FARM PARK. NOW THAT'S PART OF THAT, JUST UNDER ONE MILE LOOP THAT I MENTIONED. SO UH, WE ARE INSTALLING SOME ADDITIONAL INFRASTRUCTURE TO GET PEOPLE UP TO THE HARLEM AND DUBLIN GRANVILLE ROAD INTERSECTION. THERE ARE BRIDGES BEING INSTALLED OVER THAT, UM, THAT WATERWAY THERE, AND I THINK THOSE ARE THOSE WE HOPE TO HAVE THOSE COMPLETELY WRAPPED UP BY, UM AT SOME POINT THIS YEAR AND OPEN THAT UP TO PEOPLE. AND THEN I MENTIONED THE WINDSOR. UM, PLAYGROUND UPDATE THAT'S GONNA HAPPEN THIS YEAR, SO WE'RE VERY EXCITED. UM WE JUST KICKED THIS PROJECT OFF. I THINK LAST WEEK, ACTUALLY. SO UM, AS PART OF THE WINDSOR, UH, UPDATE. WE'RE LOOKING TO THE PUBLIC TO PROVIDE FEEDBACK FOR WHAT THE SPACE SHOULD LOOK LIKE BOTH FOLKS THAT LIVE INSIDE OF WINDSOR. ANYONE REALLY IN THE COMMUNITY THAT, UM , YOU KNOW, UH, VISITS THE SPACE IS WELCOME TO, UM UH TAKE OUR SURVEY, WHICH IS QR CODE LINKED HERE. IF YOU GUYS DON'T TAKE A PICTURE OF THAT IT'S ALL ON OUR WEBSITE. SEND IT OUT TO AS MANY PEOPLE AS YOU WANT. UM WE CAN ALSO SEND IT OUT TO YOU GUYS IN A FOLLOW UP EMAIL. JUST SO YOU'RE THAT SO THAT YOU'RE AWARE OF THAT, UM, SO THE SURVEY WILL RUN FOR THE NEXT COUPLE 2 TO 3 WEEKS AND THEN ON TUESDAY, APRIL 9TH FROM 4 TO 6 P.M. HERE AT VILLAGE HALL. WE'LL HAVE AN OPEN HOUSE OR WE'LL SHARE THE RESULTS OF THAT SURVEY AS WELL AS HAVE, UM, UH, SOME OPPORTUNITY FOR FOLKS TO PROVIDE ADDITIONAL INPUT. THAT SPEECH SHOULD LOOK LIKE YOU KNOW WHAT TYPE OF EQUIPMENT SHOULD BE THERE? WHAT? WHAT UM SHOULD THAT BE ORIENTED TOWARDS AND ALL OF THAT? SO UM, IT'LL BE A REALLY, REALLY FUN PROJECT. UM WE HOPE THAT YOU GUYS ARE ABLE TO PARTICIPATE AND AGAIN FEEL FREE TO SHARE THIS WITH FOLKS. UM IN YOUR NETWORKS. THAT IS ALL. DO YOU GUYS HAVE QUESTIONS ABOUT THOSE TWO PROJECTS I MENTIONED? YEAH. THIS IS PROBABLY WHERE GEORGE WAS TRYING TO HELP ME UNDERSTAND? SO I CAN USE SOME CLARIFICATION BECAUSE I GET CONFUSED. I'M LIKE OK, SO THESE ARE PARKS THAT BEING UPDATED? WE DON'T HAVE HAVE ANYTHING TO DO WITH THAT. REALLY? UH, IN TERMS OF LIKE, COMING IN FRONT OF THE BOARD AND APPROVING IT? NO BUT WE TOTALLY WELCOME YOU GUYS TO BE INVOLVED IN THE PROCESS. COME TO THE MEETINGS. UM, HELP THOSE DISCUSSION. YEAH, YEAH. AND THEN WITH TAYLOR FARM THAT CONFUSED ME, TOO. I'M LIKE THAT'S A PARK. IT HAS TRAILS, BUT WE DON'T HAVE ANYTHING TO DO WITH IT. AND RIGHT IN TERMS OF APPROVING IT FORMALLY NOW, SO I DON'T HOW SO IT'S IF THERE'S A DEVELOPMENT IN A SUBDIVISION THAT'S THE PARK AND TRAIL. THAT WERE YEAH, THOSE ARE PRIVATE DEVELOPERS. IT'S ONLY TAKEN THREE YEARS WHEN I FINALLY THINK THAT DEVELOPER GENERATED APPLICATION IT'S OURS. BUT I THINK IF IT'S THEIR GENERATION, IT'S THEIRS. THAT'S THE WAY I LOOK AT. AND I WOULD ADD TO THAT WHEN HE SAYS THERE'S IS LIKE THE IF IT'S A COMMUNITY LIKE CITY SPONSORED LIKE WINDSOR OR TAYLOR FARM. I MEAN, THIS BOARD IS ABLE TO, YOU KNOW, TOUCH THAT THROUGH. YOU KNOW THE PLANNING PROCESS RIGHT AND AGAIN , THAT'S THROUGH, YOU KNOW, REVIEWING AND RECOMMENDING. UM THE PARTS. UM FRAMEWORK PLAN. UH WE SHOULD TRAIL MASTER PLAN BECAUSE WHAT THE CITY IS DOING IS BASED OFF THOSE PLANS THAT THIS BOARD HAS REVIEWED, YOU KNOW, RECOMMENDED AND ENDORSED. AND SO THAT'S WHY IT DOESN'T COME BACK TO THIS BOARD. IT'S VIEWED AS SORT OF HAVING A PRE APPROVAL FROM THIS BOARD AND COMMISSION. AND SO WE AS THE STAFF AND THEN COUNSEL SORT OF GO FORTH RIGHT AND THEN IMPLEMENT THOSE PLANS. THAT'S A
[00:35:04]
LITTLE DIFFERENT WITH PRIVATE DEVELOPERS RIGHT BECAUSE THAT'S A LITTLE BIT MORE UNDEFINED SPACE. WE HAVE SOME PARAMETERS RIGHT THAT TO REVIEW AGAINST WITHIN THOSE STAFF REPORTS. AND SO THAT'S WHY I JUST BE LIKE DEVELOPER, YOU KNOW, PARK AND AN OPEN SPACE PLANS COME BEFORE THIS BOARD TO ENSURE THAT IT IS PROPERLY SERVING. YOU KNOW THAT SUBDIVISION AND THE COMMUNITY AT LARGE. THANK YOU. ANY OTHER QUESTIONS ABOUT THESE TWO PROJECTS SPECIFICALLY. AND THEN LAST, BUT NOT LEAST WE CAN HAND IT OVER TO BEN LAST BUT CERTAIN NOT LEAST. I'LL BE. I'LL BE BRIEF BECAUSE I KNOW THE LAST THING YOU GUYS WANNA HEAR ON A NICE EVENING IS, UH, OPEN MEETINGS, UH, STUFF, BUT, UM I THINK ONE OF THE THINGS IN IN STAFF STEVE OR CHRIS CAN SEND IT TO YOU. IF YOU HAVE ANY QUESTIONS ABOUT WHAT IT IS THAT YOU DO OR WHAT SOME OF YOUR REQUIREMENTS ARE THE, UH, NEW MEMBER ORIENTATION PACKET DOES INCLUDE ALL THAT INFORMATION SO THEY COULD PROBABLY REISSUE THAT TO YOU. SO YOU HAVE JUST AS REFRESHER SINCE IT'S BEEN ON. IT MAKES A NICE LITTLE REFRESHER SLASH CHEAT SHEET ALONG THE WAY. SO UM, THAT'S THAT I'D ENCOURAGE YOU TO LOOK AT THAT IF YOU HAVE QUESTIONS, AND IT COVERS A LOT OF THE THINGS, UH, THAT THAT WILL TEND TO COME UP DURING THE COURSE OF YOUR MEETINGS, BUT ONE OF THE THINGS I WANTED TO TOUCH UP ON JUST IN A IN A REALLY BRIEF TIME PERIOD, SINCE THERE ARE GONNA BE A FEW MORE MATTERS APPEARING BEFORE YOU THIS YEAR IS JUST DO A BRIEF MY DRAWING YOUR OPEN MEETINGS REQUIREMENTS, UH, UNDER OR CONSISTENT WITH THE LAW UNDER 1 21 22. ALL OF YOUR MEETINGS. AND ALL OF YOUR DISCUSSIONS HAVE TO OCCUR IN SUNSHINE. THEY HAVE TO BE OPEN FOR PUBLIC PARTICIPATION. AND FOR EVERYBODY TO BE ABLE TO HEAR WHAT YOU'RE SAYING AND DOING AND MAKING A DECISION. SO TO THAT END PLEASE AVOID HAVING DISCUSSIONS REGARDING MATTERS THAT ARE PENDING BEFORE YOU OR MAY PEN UH BEFORE YOU, UM VIA EMAIL OR TEXT EXCHANGE OR SOME KIND OF COMMUNICATION ALONG THOSE LINES. YOU CAN'T GET IN A DISCOURSE, UH, WITH AN EMAIL STRING, ALL OF YOUR DISCUSSIONS ABOUT MATTERS HAVE TO OCCUR HERE PUBLICLY IN FRONT OF THE, UM WELL FOR THE PUBLIC. UH, SO AVOID THAT TEMPTATION TO HAVE THOSE DISCUSSIONS. YOU CAN HAVE GENERAL CONVERSATIONS WITH ONE ANOTHER, BUT I WOULD DISCOURAGE THAT ON ANYTHING THAT'S PENDING BEFORE YOU MAKE SURE YOU HAVE ALL THOSE DISCUSSIONS HERE. UH, RATHER THAN POTENTIALLY GET WRAPPED UP IN AN OPEN MEETINGS VIOLATION, SO TO THE EXTENT THAT, UH, STAFF SENDS YOU ANYTHING AVOID HITTING THE REPLY ALL AND ENGAGING IN THOSE TYPES OF DISCUSSIONS JUST FOR REPLY BACK INDIVIDUALLY, UH, AND HAVE INDIVIDUAL DISCUSSIONS WITH STAFF AS OPPOSED TO COLLECTIVE DISCUSSION. THERE MAY BE NO INTENT TO HAVE THOSE DISCUSSIONS , BUT AS SOON AS YOU HIT REPLY ALL AND ONE PERSON SEES IT, THEN SOMEBODY ELSE FILES UP WITH THE RESPONSE. SOMEBODY ELSE FOLLOWS UP WITH ANOTHER RESPONSE. THEN WE START RUNNING INTO POTENTIAL PROBLEMS WITH THE OPEN MEETINGS ACT. SO AVOID THAT TEMPTATION.UH AND AGAIN THAT'S SET FORTH IN THE, UH, NEW MEMBER MATERIAL. THE ORIENTATION MATERIALS, BUT IT IT'S PRETTY IMPORTANT TO UNDERSTAND AND RECOGNIZE, UM, THAT THAT'S A PRETTY PRETTY SERIOUS ISSUE. WITH RESPECT TO SOME OF THE DECISION MAKING, UM, MATTERS THAT YOU'LL HAVE COMING UP IN THE NEXT SEVERAL MONTHS. YEAH, SO THAT'S THE OTHER THING I WANNA TALK ABOUT, TOO, IS AS YOU GO THROUGH THE PROCESS AND AGAIN, THERE ARE MATTERS PENDING BEFORE YOU AND YOU RUN INTO SOMEBODY IN THE PUBLIC THAT WANTS TO HAVE A DISCUSSION ABOUT A MATTER PENDING BEFORE YOU, UH PLEASE AVOID THOSE TYPES OF DISCUSSIONS. YOU'RE NOT SUPPOSED TO HAVE ANY KIND OF EX PARTE DISCUSSION. CERTAINLY WITH SOMEBODY, UH, DEVELOPER PRESENTING A PLAN FOR YOUR REVIEW AND CONSIDERATION, BUT YOU SHOULD ALSO TRY TO MINIMIZE YOUR CONTACT WITH OTHERS AND DISCUSSIONS AND THE OTHERS, UH, IN THE PUBLIC AGAIN BECAUSE ALL THOSE DISCUSSIONS SHOULD GO ON HERE. IF PEOPLE HAVE QUESTIONS IF THEY WANT INFORMATION, DIRECT THEM TO STAFF AND STAFF WILL SHARE ALL THAT INFORMATION WITH YOU. IF YOU HAVE CONCERNS ABOUT ANY CONVERSATION THAT YOU'VE HAD ANY EMAIL CORRESPONDENCE THAT YOU'VE RECEIVED, UH GIFT THAT YOU RECEIVE ALL OF A SUDDEN OUT OF THE BLUE. PLEASE LET STAFF KNOW IMMEDIATELY SO THAT WE KNOW HOW TO RESPOND. UH UM THROUGHOUT THE PROCESS. WHAT IS THE CORE? THREE OR MORE, THREE OR MORE. THERE'S SEVEN MEMBERS ON THIS BOARD. SO YOU NEED AT LEAST, UH, MATURITY COURSES. YOU NEED FOUR TO HAVE A WORM. THE CORM IS THE MINIMUM NUMBER OF MEMBERS PRESENT TO CONDUCT TO TRANSACT BUSINESS AND THAT WOULD BE FOR HERE IN THIS IN THIS MAJORITY OF IF I WAS SITTING IN A CONVERSATION WITH ANOTHER BOARD MEMBER. IT WOULD NOT BE CONSIDERED A CRIME. RIGHT SO YOU CAN HAVE ONE ON ONE DISCUSSIONS.
SO IF YOU SEE SOMEONE OUT AND ABOUT IT, YOU KNOW, THE EXAMPLE THAT ALWAYS COMES UP IS BOB
[00:40:03]
EVANS. I DON'T KNOW IF ANYBODY GOES TO BOB EVANS, BUT YOU'RE IN BOB EVANS. YOU DON'T NEED TO GO SCREAMING AND RUNNING OUT OF THE SPACE. UH YOU CERTAINLY CAN HAVE THOSE DISCUSSIONS. YOU CAN CERTAINLY EVEN TALK WITH INDIVIDUAL MEMBERS ABOUT IT, BUT THEN YOU CAN'T RUN INTO A SITUATION WHERE WE START HAVING ROUND ROB AND DISCUSSIONS WHERE YOU HAVE A CONVERSATION WITH ONE MEMBER AND YOU HAVE A CONVERSATION WITH ANOTHER MEMBER AND ANOTHER CONVERSATION. YOU CAN'T USE THAT TO CIRCUMVENT THE OPEN MEETINGS PROCESS. UH, AGAIN , I'D BE VERY CAREFUL ABOUT IT.IT'S FINE TO TALK WITH PEOPLE. IT'S FINE TO HAVE CONVERSATIONS. UM BUT IF YOU'RE GOING TO DISCUSS A MATTER PENDING BEFORE THE, UM, BOARD, I WOULD ENCOURAGE YOU TO DO IT WITHIN THIS ROOM INSTEAD OF INDIVIDUALLY OUT AND ABOUT GOT IT. OK? THAT'S WHY OH, IN AN ABUNDANCE OF CAUTION. WE ALWAYS JUST RECOMMEND JUST SO YOU KNOW, THERE'S NOT EVEN THE LOOK OF IMPROPRIETY RIGHT AND SO JUST TO PLAY IT SAFE. THAT'S ALWAYS THE PHILOSOPHY THAT WE RECOMMEND TO OUR BOARDING COMMISSION MEMBERS. GOOD. ALL RIGHT. AND HE COMMENTS OR QUESTIONS AND THE COURT. DID GOOD. SAY HE'S FOLLOWING THE CHEAT SHEET. NO. ALL RIGHT. UM WELL, I THINK I PULLED THE PULLED EVERYBODY WHERE THIS THERE'S ANY OTHER DISCUSSION. WE KNOW WHO'S DOING WHAT IN THE NEXT YEAR AND APPRECIATE EVERYBODY'S SUPPORT AND STAFF. SHANES AS USUAL, AND THANK YOU VERY MUCH. AND SO IF, UH, IF I COULD, UM FIND SOMEONE TO GIAN. I MOVED THAT WE ADJOURN AT GOSH, 643 HAS THAT EVER HAPPENED? NO. I HAVE A SECOND, PLEASE. VERY GOOD. THANK YOU. AND THE CALL, PLEASE. SORRY. MS STILLMAN. YES MISS. BUT YES, MISTER HARMAN, YES. MISTAKE. HE YES, MR STAN? YES? THERE ARE FIVE GOATS. IN FAVOR OF THE MOTION TO ADJOURN AT 642. STAND ADJOURNED.
* This transcript was compiled from uncorrected Closed Captioning.